4 days old

Travel Coordinator III

Fort Walton Beach, FL 32548
Travel Coordinator III

Fort Walton Beach, Florida

Corporate Office


HX5 is an award-winning provider of engineering, research and development, and technical services to clients such as NASA and the Department of Defense. Founded in 2004, HX5 is a fast-growing veteran-owned and woman-owned company with locations nationwide.


HX5 is currently seeking a Travel Coordinator within the Accounting department at the corporate office located in Fort Walton Beach, Florida.




The Travel Coordinator III assists, arranges travel services for staff by performing the following duties personally or through subordinate supervisors.


Essential Duties and Responsibilities


The duties in this position include the following:

  • Experience assisting employees in coordinating travel arrangements and processing employee expense reimbursements within the guidelines of the Joint Federal Travel Regulations (JFTR) and contract requirements

  • Experience reconciling credit card accounts, processing payments to employees, and assisting other areas of the accounting department as needed

  • Familiarity with the JFTR and the DoD environment is required; experience using SAPs Concur and Deltek Costpoint is helpful

  • Must be highly organized and customer-service oriented, with strong communication skills

  • Receives and prioritizes travel requests

  • Confers with travelers to determine destination, mode of transportation, travel dates, necessary accommodations, and budget required for domestic and international business travel

  • Imparts international travel information to travelers, such as passport, visa, and inoculation requirements, customs regulations, and currency exchange rates

  • Consults published and computer sources to analyze and evaluate commercial rates, lowest logical airfares, times, routings, and appropriate car rentals

  • Prepares tentative plans and suitable alternatives for approval by traveler and management

  • Assists in computing costs of travel, accommodations, and local transportation

  • Uses computerized reservation and ticketing systems to book transportation and hotel reservations, and issue itineraries

  • Prints or requests transportation carrier tickets or ticketless itineraries, using computer system or system link to travel carrier

  • Ensures all reservations are confirmed prior to travel

  • Tracks and audits travel activities, expenses, and payments

  • Evaluates, negotiates, selects, and procures vendor services

  • Other duties may be assigned; accounting experience in addition to travel a plus


Supervisory Responsibilities


This job has no supervisory responsibilities.




To perform the job successfully, an individual should demonstrate the following competencies:

  • Customer Service - Responds promptly to customer needs; responds to requests for service and assistance.

  • Communications - Expresses ideas and thoughts in written form; selects and uses appropriate communication methods.




To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Education and/or Experience


  • Six (6) years of related experience required.

  • Bachelors degree in related field preferred.

  • Three (3) years government contracting experience helpful.

  • Ability to demonstrate discretion, professionalism, and confidentiality a must.

  • Ability to maintain high level of attention to detail required.


Computer Skills


To perform this job successfully, an individual should have knowledge of Deltek software (CostPoint, Time and Expense) and Microsoft Office products.  Proficiency in MS Excel is preferred.


Certificates, Licenses, Registrations


There are no certifications, licenses, or registrations required for this position.


Work Environment


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


The noise level in the work environment is usually quiet.


Position Type/Expected Hours of Work


This is a full-time position. Standard days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.




This position does not require travel.




This position does not require a security clearance.


HX5 offers a competitive salary and benefits package to include:

  • Medical/dental/vision insurance

  • 401(k) plan with company match

  • Paid holidays

  • Accrued Paid Time Off


AAP/EEO Statement


HX5, LLC is an equal opportunity (M/F/D/V) and a Drug Free Workplace employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status. 


ACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to: employment@hxfive.com or call (850) 362-6551.


Posted: 2020-07-31 Expires: 2020-08-30

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Travel Coordinator III

Fort Walton Beach, FL 32548

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