19 days old

Sr Administrative Assistant

San Jacinto College
Houston, TX 77049
  • Job Code
    115670745

San Jacinto College

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.

Sr Administrative Assistant - Central Campus

Essential Job Functions
  • Provide administrative support to Dean of B&T and Directors of CPET with regard to paperwork [to include new faculty set up], initial daily schedules, textbook adoptions support, order supplies process EPAFs and leave forms, grades and class rolls.
  • Interface daily with students, administrators, various departments, visitors, staff, and faculty.
  • Enter Student Data for new, transition and current students, i.e.; maintain various computer based records/files, create classes and assist with course substitution forms.
  • Schedule and coordinate multiple meetings and room reservations to include Faculty, Advisory Board, Job Fair, Information Sessions and New Student Orientations. Record and transcribe meeting minutes.
  • Work with Department Chairs and Division Operations Coordinators by initiating class cancelations, development of class schedules and catalog revisions (i.e. updates to program promotional brochures, materials, social media, or website).
  • Prepare and process requisitions and invoices as needed and Banner entry via several banner programs.
  • Maintain affiliation agreements, career cluster six-year plans and agreements, and complete ad hoc projects, as assigned.
  • Coordinates travel arrangements, hotel, and parking reimbursements.
  • Performs general office duties such as: type letters, memos, substitute forms, and reports to include state reporting as required.


Knowledge, Skills and Abilities:
  • Must project a professional image
  • Have excellent telephone etiquette and communication skills
  • Basic to intermediate skill level in Microsoft Office - Word, Excel & PowerPoint
  • Must be extremely accurate and have excellent proofreading, grammar and spelling skills
  • Must be able to work in a team environment
  • Be flexible with good public relations skills
  • Work well with details and deadlines
  • Balance multiple tasks
  • Analyze and solve problems
  • Work independently in a fast-paced office environment

Required Education:
  • High School graduate or equivalent (GED)

Preferred Education:
  • Above requirement plus one (1) year of specialized or technical training beyond high school

Required Experience:
  • Three (3) years of office clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.
  • Basic to intermediate skill level in Microsoft Office - Word, Excel & PowerPoint.

Preferred Experience:
  • Above requirement including one (1) or more years in a higher education environment
  • Ellucian Banner ERP experience can be included under preferred experience per the supplied job description


Salary Grade: 14

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req2235

Posting Close Date: 12/6/2019

PI115670745

<br/><b>San Jacinto College</b><br/><br/><b>Equal Opportunity Statement:</b> The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.<br/><br/><b> Sr Administrative Assistant - Central Campus </b><br><br><strong> Essential Job Functions </strong> <br><ul><li> Provide administrative support to Dean of B&T and Directors of CPET with regard to paperwork [to include new faculty set up], initial daily schedules, textbook adoptions support, order supplies process EPAFs and leave forms, grades and class rolls. </li><li> Interface daily with students, administrators, various departments, visitors, staff, and faculty. </li><li> Enter Student Data for new, transition and current students, i.e.; maintain various computer based records/files, create classes and assist with course substitution forms. </li><li> Schedule and coordinate multiple meetings and room reservations to include Faculty, Advisory Board, Job Fair, Information Sessions and New Student Orientations. Record and transcribe meeting minutes. </li><li> Work with Department Chairs and Division Operations Coordinators by initiating class cancelations, development of class schedules and catalog revisions (i.e. updates to program promotional brochures, materials, social media, or website). </li><li> Prepare and process requisitions and invoices as needed and Banner entry via several banner programs. </li><li> Maintain affiliation agreements, career cluster six-year plans and agreements, and complete ad hoc projects, as assigned. </li><li> Coordinates travel arrangements, hotel, and parking reimbursements. </li><li> Performs general office duties such as: type letters, memos, substitute forms, and reports to include state reporting as required. </li></ul> <br><br><b> Knowledge, Skills and Abilities: </b><br> <ul><li> Must project a professional image </li><li> Have excellent telephone etiquette and communication skills </li><li> Basic to intermediate skill level in Microsoft Office - Word, Excel & PowerPoint </li><li> Must be extremely accurate and have excellent proofreading, grammar and spelling skills </li><li> Must be able to work in a team environment </li><li> Be flexible with good public relations skills </li><li> Work well with details and deadlines </li><li> Balance multiple tasks </li><li> Analyze and solve problems </li><li> Work independently in a fast-paced office environment </li></ul><br> <b> Required Education: </b> <br><ul><li> High School graduate or equivalent (GED) </li></ul><br> <b> Preferred Education: </b> <br><ul><li> Above requirement plus one (1) year of specialized or technical training beyond high school </li></ul><br> <b> Required Experience: </b> <br><ul><li> Three (3) years of office clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job. </li><li> Basic to intermediate skill level in Microsoft Office - Word, Excel & PowerPoint. </li></ul><br> <b> Preferred Experience: </b> <br><ul><li> Above requirement including one (1) or more years in a higher education environment </li><li> Ellucian Banner ERP experience can be included under preferred experience per the supplied job description </li></ul><br><br><b> Salary Grade: </b> 14 <br><br> Salary is based on the Board-approved salary schedule for the current fiscal year. <b> See Salary Schedule </b> <br><br><b> Requisition Number: </b> req2235 <br><br><b> Posting Close Date: </b> 12/6/2019 <img src="https://analytics.click2apply.net/v/PdRNZXsQkBxOtMNmTPPjw"> <p>PI115670745</p>

Categories

Posted: 2019-11-21 Expires: 2019-12-22

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Sr Administrative Assistant

San Jacinto College
Houston, TX 77049

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