19 days old

Sr Administrative Assistant

San Jacinto College
Houston, TX 77049
  • Job Code
    114988919

San Jacinto College

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.

Sr Administrative Assistant - Central Campus

Essential Job Functions:
  • Assist Leader with all office management functions.
  • Ensures website is updated and maintained as per leader's directions.
  • Assures quality and timely delivery of scheduled open enrollment and grant funded CPD classes by working with site staff to coordinate all aspects of course delivery at assigned site or campus.
  • Coordinates open enrollment, contract and grant course schedule and insures program and/or supplies, materials, textbooks, equipment purchase and set up is maintained as necessary.
  • Implements ant security procedures for equipment, materials and supplies as necessary.
  • Provide administrative assistance and support to faculty teaching in the program area.
  • Creates requisitions in the Banner Accounting System for supplies, travel, and all other expenses for approval by the leader.
  • File and maintain all office records. Shred documents after required holding period.


Additional Job Functions :
  • Manages leader's P-card purchases, receipts and reports.
  • Assists with other program staff and participants, as well as CPD initiatives, as needed.
  • Maintain inventory of supplies and advises Leader of status.


Knowledge, Skills and Abilities :
  • Website updates and maintenance proficiency
  • Professional discretion/confidentiality
  • Microsoft Office: Suite - Word, Excel, Publisher, PowerPoint
  • Excellent written and verbal skills
  • Excellent phone and email etiquette
  • Ability to interface with all levels of employees and clients
  • Ability to work well in a fast paced environment
  • Detail oriented, flexible, team player
  • Ability to work in a variety of environments - individual office space; cubicle; open space

Required Education :
  • High School diploma or GED


Preferred Education :
  • Associate's Degree


Required Experience:
  • Three years office administration experience.


Salary Grade: 14

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req2205

Posting Close Date: 11/5/2019

PI114988919

<br/><b>San Jacinto College</b><br/><br/><b>Equal Opportunity Statement:</b> The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.<br/><br/><b> Sr Administrative Assistant - Central Campus </b><br><br><strong> Essential Job Functions: </strong> <br><ul><li> Assist Leader with all office management functions. </li><li> Ensures website is updated and maintained as per leader's directions. </li><li> Assures quality and timely delivery of scheduled open enrollment and grant funded CPD classes by working with site staff to coordinate all aspects of course delivery at assigned site or campus. </li><li> Coordinates open enrollment, contract and grant course schedule and insures program and/or supplies, materials, textbooks, equipment purchase and set up is maintained as necessary. </li><li> Implements ant security procedures for equipment, materials and supplies as necessary. </li><li> Provide administrative assistance and support to faculty teaching in the program area. </li><li> Creates requisitions in the Banner Accounting System for supplies, travel, and all other expenses for approval by the leader. </li><li> File and maintain all office records. Shred documents after required holding period. </li></ul><br><br><strong> Additional Job Functions : </strong> <br><ul><li> Manages leader's P-card purchases, receipts and reports. </li><li> Assists with other program staff and participants, as well as CPD initiatives, as needed. </li><li> Maintain inventory of supplies and advises Leader of status. </li></ul><br><br><strong> Knowledge, Skills and Abilities :</strong> <br><ul><li> Website updates and maintenance proficiency </li><li> Professional discretion/confidentiality </li><li> Microsoft Office: Suite - Word, Excel, Publisher, PowerPoint </li><li> Excellent written and verbal skills </li><li> Excellent phone and email etiquette </li><li> Ability to interface with all levels of employees and clients </li><li> Ability to work well in a fast paced environment </li><li> Detail oriented, flexible, team player </li><li> Ability to work in a variety of environments - individual office space; cubicle; open space </li></ul><br> <strong> Required Education :</strong> <br><ul><li> High School diploma or GED </li></ul><br><br><strong> Preferred Education : </strong><br><ul><li> Associate's Degree </li></ul><br><br><strong> Required Experience: </strong><br><ul><li> Three years office administration experience. </li></ul><br><br><b> Salary Grade: </b> 14 <br><br> Salary is based on the Board-approved salary schedule for the current fiscal year. <b> See Salary Schedule </b> <br><br><b> Requisition Number: </b> req2205 <br><br><b> Posting Close Date: </b> 11/5/2019 <img src="https://analytics.click2apply.net/v/ozoo56SE7bwAS6d4ullO7"> <p>PI114988919</p>

Categories

Posted: 2019-10-30 Expires: 2019-11-30

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Sr Administrative Assistant

San Jacinto College
Houston, TX 77049

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