1+ months

Specialist, Purchasing

San Jacinto College
Houston, TX 77049
  • Job Code

San Jacinto College

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.

Specialist, Purchasing - District Office

Essential Job Functions:
  • Coordinates new copier installations across the College. Maintains project and payment log for contracted copier lease program. Validates all invoices and process budget transfers accordingly.
  • Maintains Banner vendor database. Reviews and processes new applications and oversee all updates to records are compliant with TEIN reporting requirements.
  • Ensures insurance and conflict of interest documents are on file, complete and current for all suppliers. Responsible for state reporting of various supplier forms and updates to the website are in accordance with state reporting requirements. Also responsible for Legislative Budget Board (LBB) form collection, federal vendor certifications, and conflict of interest records.
  • Oversees the College-wide bottled water contract, installations, and accounting. Responsible party for all delivery, billing and contract-related matter.
  • Administers College-issued cell phone and wireless program. Maintains database and reporting requirements for college-issued cell phone and wireless program. Screens requests, authorizes new service and ensures contract compliance for all service and billing matters.
  • Serves as the College's Amazon business account manager. Responsible for all user access and user issues. Troubleshoots any user account issues. Compiles monthly and ad hoc usage reports for spend reporting.
  • Logs and updates vendor performance records, sole source documentation.
  • Performs Contracts and Purchasing general departmental office duties. Generates departmental reports, and related communications. Maintains departmental files relative to procurement solicitations and contracts to comply with Texas records retentions laws. Facilitates responses to audit requests, public information requests in accordance with the Texas Public Information Act.

Additional Job Functions:
  • Serves as back-up procurement card (Pcard) Administrator for training purposes, customer service and cardholder assistance. Serve as backup to buyers when needed for general purchasing responsibilities.
  • Compile and edit monthly packages for monthly Board meetings for all purchasing and construction related submissions. Manages the monthly Board summary report for college-wide dissemination.
  • Oversees and updates the internal and external department web pages.
  • Review and approve all equipment requests and coordinate service for all service locations. Point person for problem resolution with suppliers regarding deliveries, billing issues, etc.
  • Responsible for fiscal-year-end purge and reporting of vendor system.

Knowledge, Skills and Abilities:
  • Ability to demonstrate the College values
  • Able to work with minimal supervision
  • Strong knowledge of desktop software applications including Microsoft Office (Word, Excel, PowerPoint and Outlook)
  • Excellent oral and professional workplace communications skills
  • Excellent public relations and customer service skills
  • Ability to interface with employees at all levels within the organization as well as vendors and contractors
  • Must be very detail-oriented and possesses both self-starter and multi-tasking skills

Required Education:
  • High school diploma or equivalent

Preferred Education:
  • Associate degree

Required Experience:
  • At least 3 years of business experience. (A bachelor's degree may be accepted in lieu of two years of experience.)
  • Customer service experience
  • Experience with self-managed projects and utilizing strong spreadsheet skills

Preferred Experience:
  • Experience in procurement operations
  • Experience with public procurement law and vendor relations
  • Knowledgeable in web page design and editing
  • Knowledge of Banner enterprise management system software

Resume and Cover Letter are required to be considered for this position.

Note: This position has opportunity for remote work arrangements with appropriate approvals and in accordance with the policies, procedures, and needs of the College.

Salary Grade: 14

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req2831

Posting Close Date: 4/23/2021



Posted: 2021-04-08 Expires: 2021-05-09

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Specialist, Purchasing

San Jacinto College
Houston, TX 77049

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