27 days old
2018-06-192018-07-19

Operations Manager

New York, New York 10019
  • Job Code
    1149
  • Job Type
    Employee
  • Job Status
    Full Time
The Operations Department of Arnold & Porter has an opening for an Operations Manager in the New York office. 
 
RESPONSIBILITIES:
  • Overseeing general maintenance of New York office and surrounding areas including construction/repairs/renovations.
  • Coordinating and maintaining New York subtenant relationships and spaces.  Serving as the liaison between subtenant, subtenant landlord and landlord.
  • Developing and maintaining an automated program to track wear/damage and coordinate timely/economical repairs.
  • Ordering Firm signage and ensuring appropriate signs are displayed.
  • Coordinating the Firm’s local transportation services (black car and LYFT) including reconciling LYFT expenses in Chrome River, and reviewing costs/maintaining contracts and beneficial pricing for multiple black car services.
    • 
  • Managing mail/copy room (outsourced vender).
  • Serving as primary liaison with NY building management.
  • Overseeing NY Office pest control and maintenance program.
  • Maintaining primary relationships with space related vendors and maintaining the departments’ master vendor contact list.
  • Maintaining FDNY Permits and work with Facilities Manager to support TCP program.
  • Coordinating personnel logistics for arrivals and departures.
  • Organizing proper payment and processing of operations vendor invoices.
  • Monitoring monthly variance reports and making appropriate adjustments.
  • Preparing annual departmental budget.
  • Reviewing operations staff and contributing to facilities staff reviews in a timely and effective manner.
  • Coordinating all operational issues between other administrative departments.

QUALIFICATIONS: 

  • Four-year college degree or equivalent work experience.
  • Minimum of five years of experience in operations/facilities preferably in a professional services environment.
  • Minimum of two years of supervisory experience. 
  • Confident communicator, ability to work effectively with partners and senior administration of the Firm.
  • Strong project management and organizational skills with attention to detail.
  • Excellent interpersonal skills and the ability to manage effectively.
  • Ability to create, balance and work within a budget.
  • Ability to work independently and as part of a team.
  • Ability to work under pressure and handle changing deadlines.
  • Flexibility for occasional travel and work after hours/holidays as needed. 

Arnold & Porter is an equal opportunity and affirmative action employer that does not discriminate on the basis of race, color, creed, religion, national origin, sex (which includes pregnancy, childbirth, breastfeeding and related medical conditions), age, marital status, sexual orientation, gender, gender identity, gender expression, transgender, disability, medical condition, family leave status, citizenship status, ancestry, genetic information, military or veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. Our Firm's equal opportunity policy applies to all employment practices and terms and conditions, including, without limitation, recruitment, employment, assignment, training, compensation, benefits, promotions, disciplinary action and terminations. To achieve our goal of equal opportunity, Arnold & Porter maintains an affirmative action plan through which it makes good faith efforts to recruit, hire and advance in employment qualified minorities, females, individuals with disabilities and protected veterans. If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster.

Arnold & Porter is an EO Employer - M/F/Veteran/Disability/Sexual Orientation/Gender Identity.

Categories

Industry

  • Legal Services

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Operations Manager

Arnold & Porter
New York, New York 10019

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New York, New York

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