8 days old

Operations Assistant

Dartmouth College
Hanover, NH 03755
  • Job Code
    115167532


Dartmouth College



Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity. In that spirit, we are particularly interested in receiving applications from a broad spectrum of people, including women, minorities, individuals with disabilities, veterans or any other legally protected group.

Position Information

Position Title
Operations Assistant

Department
Molecular and Systems Biology

Position Number
1127016

Position Purpose

To manage the daily administrative and financial activities to facilitate an efficient administrative infrastructure supporting the department's multi-disciplinary academic and research goals.



SEIU Level
Not an SEIU Position

FLSA
Non-Exempt

Employment Category
Regular Full Time

Department Contact for Cover Letter
Cheryl Bush

Special Instructions to Applicants

Monday-Friday from 8:00pm to 5:00pm

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.



Key Accountabilities

Key Accountabilities

Planning and Coordination

  • Manages, plans, and coordinates the departmental calendar.
  • Coordinates and schedules a variety of activities.
  • Coordinates with other offices and departments to arrange co-sponsorship of events.
  • Plans, coordinates, and oversees projects related to department programs.
  • Coordinates and arranges special events (conferences, dinners, luncheons, retreats, etc.) including organizing logistics for speakers, locating and reserving facility space, arranging for necessary services, coordinating schedules and itineraries, and overseeing actual event.

Academic Coordination

  • Manages the administrative functions of education programs including compliance with required reporting and tracking of activities and accomplishments.
  • Oversees the coordination of graduate level courses including document creation, file retention, organization and execution.
  • Coordinates preparation and Canvas upload of all course materials for Department courses.
  • Keeps the department schedule of course meetings.
  • Ensures that appropriate rooms are reserved and that textbooks are ordered.
  • Assists in preparing and grading exams, records the grades, and provides statistics to the course directors.
  • Monitors security of and students' access to graded exams.
  • Makes arrangements for approved accommodations for special-needs students.
  • Interacts with and responds by phone, email and in person to questions from teaching faculty and students.
  • Creates and maintains all files and tracks progress of students in graduate program.
  • Orders binding services for theses of students in graduate program.

Committee/Meeting Participation

  • Coordinates, attends, and participates in various meetings as requested by the supervisor.
  • Gathers information for the meetings, coordinates items for the agenda, and distributes material to participants prior to the meeting.
  • Takes minutes of the meeting, prepares and distributes reports, and follows up on details to ensure timely and accurate dissemination of information.

Communication

  • Interacts regularly with a wide range of internal and external constituents and staff members and conveys information on behalf of the department.
  • Regularly handles confidential or sensitive information, exercises discretion concerning its disposition.
  • Interprets, applies and explains office, department, and College policies and procedures.
  • Communicates respectfully with a diverse community.

General Office Support

  • Prepares a wide variety of materials such as correspondence, committee minutes and reports, handouts; proof reading to ensure accuracy.
  • Maintains office files and department databases
  • Manages Fixed Assets and Records Retention/Shredding programs for the department.
  • Develops and maintains departmental and program websites.
  • Maintains office equipment and orders office supplies.
  • Coordinates with Geisel Facilities office on office moves and other facility related issues.
  • On-boards and orients new employees and visitors to the office and the community.
  • Supports the office's mission to foster inclusiveness and diversity.

Financial Administration

  • Assist Operations Director and Financial Managers as needed with financial administration duties. This may include:
  • Preparing and processing business expense reports, interdepartmental invoices, and deposits for faculty and staff.
  • Entering requisitions in iProcurement.
  • Maintaining billing processes for contractual agreements with collaborating organizations.
  • Compiling and coordinating grant applications and renewals.
  • Editing and reviewing applications.
  • Researching transactions and accounting details.
  • Processing paperwork for new employees.
  • Maintains files for documentation and reconciliation of procurement card purchases by department faculty, students and staff; holder of the departmental procurement card.
  • Performs data entry and may run reports in financial/administrative systems and databases
  • Coordinates and communicates about financial transactions with Geisel Finance Center.

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

-- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. -- Performs other duties as assigned.

PI115167532

<br/><br/><b>Dartmouth College</b><br/><br/><br/><br/>Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity. In that spirit, we are particularly interested in receiving applications from a broad spectrum of people, including women, minorities, individuals with disabilities, veterans or any other legally protected group.<br/><br/><b>Position Information</b><br/><br/><b>Position Title</b><br/>Operations Assistant<br/><br/><b>Department</b><br/>Molecular and Systems Biology<br/><br/><b>Position Number</b><br/>1127016<br/><br/><b>Position Purpose</b><br/><p>To manage the daily administrative and financial activities to facilitate an efficient administrative infrastructure supporting the department's multi-disciplinary academic and research goals.</p><br/><br/><b>SEIU Level</b><br/>Not an SEIU Position<br/><br/><b>FLSA</b><br/>Non-Exempt<br/><br/><b>Employment Category</b><br/>Regular Full Time<br/><br/><b>Department Contact for Cover Letter</b><br/>Cheryl Bush<br/><br/><b>Special Instructions to Applicants</b><br/><p>Monday-Friday from 8:00pm to 5:00pm</p> <p>Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.</p><br/><br/><b>Key Accountabilities</b><br/><p></p> <tr> <th>Key Accountabilities</th> <td><p>Planning and Coordination</p> <ul> <li>Manages, plans, and coordinates the departmental calendar.</li> <li>Coordinates and schedules a variety of activities.</li> <li>Coordinates with other offices and departments to arrange co-sponsorship of events.</li> <li>Plans, coordinates, and oversees projects related to department programs.</li> <li>Coordinates and arranges special events (conferences, dinners, luncheons, retreats, etc.) including organizing logistics for speakers, locating and reserving facility space, arranging for necessary services, coordinating schedules and itineraries, and overseeing actual event.</li> </ul> <p>Academic Coordination</p> <ul> <li>Manages the administrative functions of education programs including compliance with required reporting and tracking of activities and accomplishments.</li> <li>Oversees the coordination of graduate level courses including document creation, file retention, organization and execution.</li> <li>Coordinates preparation and Canvas upload of all course materials for Department courses.</li> <li>Keeps the department schedule of course meetings.</li> <li>Ensures that appropriate rooms are reserved and that textbooks are ordered.</li> <li>Assists in preparing and grading exams, records the grades, and provides statistics to the course directors.</li> <li>Monitors security of and students' access to graded exams.</li> <li>Makes arrangements for approved accommodations for special-needs students.</li> <li>Interacts with and responds by phone, email and in person to questions from teaching faculty and students.</li> <li>Creates and maintains all files and tracks progress of students in graduate program.</li> <li>Orders binding services for theses of students in graduate program.</li> </ul> <p>Committee/Meeting Participation</p> <ul> <li>Coordinates, attends, and participates in various meetings as requested by the supervisor.</li> <li>Gathers information for the meetings, coordinates items for the agenda, and distributes material to participants prior to the meeting.</li> <li>Takes minutes of the meeting, prepares and distributes reports, and follows up on details to ensure timely and accurate dissemination of information.</li> </ul> <p>Communication</p> <ul> <li>Interacts regularly with a wide range of internal and external constituents and staff members and conveys information on behalf of the department.</li> <li>Regularly handles confidential or sensitive information, exercises discretion concerning its disposition.</li> <li>Interprets, applies and explains office, department, and College policies and procedures.</li> <li>Communicates respectfully with a diverse community.</li> </ul> <p>General Office Support</p> <ul> <li>Prepares a wide variety of materials such as correspondence, committee minutes and reports, handouts; proof reading to ensure accuracy.</li> <li>Maintains office files and department databases</li> <li>Manages Fixed Assets and Records Retention/Shredding programs for the department.</li> <li>Develops and maintains departmental and program websites.</li> <li>Maintains office equipment and orders office supplies.</li> <li>Coordinates with Geisel Facilities office on office moves and other facility related issues.</li> <li>On-boards and orients new employees and visitors to the office and the community.</li> <li>Supports the office's mission to foster inclusiveness and diversity.</li> </ul> <p>Financial Administration</p> <ul> <li>Assist Operations Director and Financial Managers as needed with financial administration duties. This may include:</li> <li>Preparing and processing business expense reports, interdepartmental invoices, and deposits for faculty and staff.</li> <li>Entering requisitions in iProcurement.</li> <li>Maintaining billing processes for contractual agreements with collaborating organizations.</li> <li>Compiling and coordinating grant applications and renewals.</li> <li>Editing and reviewing applications.</li> <li>Researching transactions and accounting details.</li> <li>Processing paperwork for new employees.</li> <li>Maintains files for documentation and reconciliation of procurement card purchases by department faculty, students and staff; holder of the departmental procurement card.</li> <li>Performs data entry and may run reports in financial/administrative systems and databases</li> <li>Coordinates and communicates about financial transactions with Geisel Finance Center.</li> </ul> <p>Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.</p></td> </tr> <tr> <th>--</th> <td>Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.</td> </tr> <tr> <th>--</th> <td>Performs other duties as assigned.</td> </tr> <img src="https://analytics.click2apply.net/v/KMOp5QhPLQZySpG7iLODB"> <p>PI115167532</p>

Categories

Posted: 2019-11-05 Expires: 2019-12-06

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Operations Assistant

Dartmouth College
Hanover, NH 03755

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