6 days old

Manager, Procurement

LIC - HQ
Long Island City, NY 11101
  • Job Code
    115263152

Overview

Manage and coordinate the daily operations of the Procurement Department, including the procurement of goods, services and equipment for all UNFCU operating units. Manage the Inventory Control and Asset Management functions for all equipment and furniture in the UNFCU system. Coordinate the Receiving and Invoice Validation processes for all goods and services accessed via the Purchase Order system. Provide detailed reports concerning purchasing and office equipment maintenance. Ensure competitive vendor bids/quotes and analyses within established budgets as defined by Senior Management, the Board of Directors and the Auditing Department.



Responsibilities

  • Train, supervise, coach, and monitor staff involved in both inventory management and the provision of de-centralized purchasing services, including the administration and maintenance of a digital purchasing system.
  • Develop and monitor performance standards and establish meaningful and achievable performance goals for the department.
  • Prepare bid specifications, based on the information submitted by operating units, which define and accurately describe the quality, performance, function, properties and conditions that fulfill the users’ needs for materials and equipment in accordance with professional procurement procedures, including state and federal regulations when applicable.
  • Conduct qualitative proposal evaluations incorporating considerations such as product specifications and delivery requirements.
  • Coordinate the procurement (domestic and international) of a wide variety of equipment, durable goods, supplies, and services that meet the organization’s total requirements with respect to value and quality at a minimum cost.
  • Develop and recommend policies relative to inventory control and the disposition of surplus, damaged or retired property.
  • Develop and monitor systems to ensure compliance with established procedures, policies and regulations.
  • Review and approve Purchase Orders, and represent the organization regarding matters concerning inventory control and the procurement of goods and services.
  • Manage encumbrance accounting and budget related functions and methods to ensure compliance with organizational policies.
  • Achieve cost savings and ROI for the organization through negotiation directly with suppliers to achieve more competitive pricing, effective inventory management utilizing salvage and surplus equipment in lieu of purchasing new equipment, and developing non-restrictive specifications that stimulate competition and result in lower cost to the organization.
  • Prepare periodic reports providing a summary of workload, cost of major expenditures and cost savings. Also, provide reports related to asset management and inventory control including total inventory counts, loss, value of inventory, etc.
  • Negotiate large scale volume discount contracts for services and goods both domestically and internationally, including coordinating purchasing activities and “piggy backing” with other governmental and UN agencies (local and foreign) to achieve volume discounts as appropriate.
  • Integrate receiving and confirmation thereof, and manage a three component validation of all invoices submitted for payment.
  • Maintain isolation of responsibility for purchasing and invoice validation thereby avoiding any potential conflicts of interest.
  • Forecast and manage department annual operational and capital budgets.
  • Direct the procurement process for organization-wide online ordering for office stationary and supplies, both domestically and abroad.
  • OTHER DUTIES

    • Maintain knowledge of new products, as well changes in quality, availability and design of equipment and products.
    • Research, interview, and select new equipment vendors, partners, various trade contractors and service providers, both domestically and abroad.
    • Conduct and provide performance evaluations for the aforementioned and provide feedback and recommendations to UNFCU as to retaining, enhancing, or discontinuing services and/or relationships.
    • Lead and conduct training of internal purchasing applications as well as external systems provided by vendors. Serve as administrator of these systems, monitor for abuse, and manage accordingly.
    • Assist the Accounting Department with documentation and paperwork (manual and electronic) for payment of vendor invoices.
    • Achieve vendor resolution on invoice/statement questions.
    <br /><b>Overview</b><br/><br /><p style="margin: 0px;"><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Manage and coordinate the daily operations of the Procurement Department, including the procurement of goods, services and equipment for all UNFCU operating units. Manage the Inventory Control and Asset Management functions for all equipment and furniture in the UNFCU system. Coordinate the Receiving and Invoice Validation processes for all goods and services accessed via the Purchase Order system. Provide detailed reports concerning purchasing and office equipment maintenance. Ensure competitive vendor bids/quotes and analyses <span style="color: black;">within established budgets as defined by Senior Management, the Board of Directors and the Auditing Department.</span></span></p><br /><br /><b>Responsibilities</b><br/><br <ul><li><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Train, supervise, coach, and monitor staff involved in both inventory management and the provision of de-centralized purchasing services, including the administration and maintenance of a digital purchasing system. </span></li><li><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Develop and monitor performance standards and establish meaningful and achievable performance goals for the department.</span></li><li><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Prepare bid specifications, based on the information submitted by operating units, which define and accurately describe the quality, performance, function, properties and conditions that fulfill the users needs for materials and equipment in accordance with professional procurement procedures, including state and federal regulations when applicable. </span></li><li><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Conduct qualitative proposal evaluations incorporating considerations such as product specifications and delivery requirements. </span></li><li><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Coordinate the procurement (domestic and international) of a wide variety of equipment, durable goods, supplies, and services that meet the organizations total requirements with respect to value and quality at a minimum cost. </span></li><li><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Develop and recommend policies relative to inventory control and the disposition of surplus, damaged or retired property. </span></li><li><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Develop and monitor systems to ensure compliance with established procedures, policies and regulations. </span></li><li><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Review and approve Purchase Orders, and represent the organization regarding matters concerning inventory control and the procurement of goods and services. </span></li><li><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Manage encumbrance accounting and budget related functions and methods to ensure compliance with organizational policies. </span></li><li><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Achieve cost savings and ROI for the organization through negotiation directly with suppliers to achieve more competitive pricing, effective inventory management utilizing salvage and surplus equipment in lieu of purchasing new equipment, and developing non-restrictive specifications that stimulate competition and result in lower cost to the organization.</span></li><li><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Prepare periodic reports providing a summary of workload, cost of major expenditures and cost savings. Also, provide reports related to asset management and inventory control including total inventory counts, loss, value of inventory, etc. </span></li><li><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Negotiate large scale volume discount contracts for services and goods both domestically and internationally, including coordinating purchasing activities and piggy backing with other governmental and UN agencies (local and foreign) to achieve volume discounts as appropriate. </span></li><li><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Integrate receiving and confirmation thereof, and manage a three component validation of all invoices submitted for payment. </span></li><li><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Maintain isolation of responsibility for purchasing and invoice validation thereby avoiding any potential conflicts of interest. </span></li><li><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Forecast and manage department annual operational and capital budgets.</span></li><li><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Direct the procurement process for organization-wide online ordering for office stationary and supplies, both domestically and abroad. </span></li></ul><p style="margin: 0px;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><strong> </strong></span></p><p style="margin: 0px;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><strong>OTHER DUTIES </strong></span></p><ul style="margin-top: 0in;"><li><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Maintain knowledge of new products, as well changes in quality, availability and design of equipment and products.</span></li><li><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Research, interview, and select new equipment vendors, partners, various trade contractors and service providers, both domestically and abroad. </span></li><li><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Conduct and provide performance evaluations for the aforementioned and provide feedback and recommendations to UNFCU as to retaining, enhancing, or discontinuing services and/or relationships.</span></li><li><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Lead and conduct training of internal purchasing applications as well as external systems provided by vendors. Serve as administrator of these systems, monitor for abuse, and manage accordingly.</span></li><li><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Assist the Accounting Department with documentation and paperwork (manual and electronic) for payment of vendor invoices. </span></li><li><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Achieve vendor resolution on invoice/statement questions.</span></li></ul> <img src="https://analytics.click2apply.net/v/LYWLWXsqBVBVhB74iqEDg"> <br/><br/><br /><b>Qualifications</b><br/><br /><p style="margin: 0px;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><strong>TYPE & AMOUNT OF EXPERIENCE:</strong></span></p><ul><li><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Bachelors degree and 5-7 years of professional purchasing experience with responsibility for direct supervision of the Procurement function</span><strong style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"> </strong></li></ul><p style="margin: 0px;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><strong>TECHNICAL COMPETENCIES:</strong></span></p><ul><li><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Knowledge of best practices in inventory recording and management</span></li><li><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Knowledge of specialized IT and Information Security equipment, licensing and contracts</span></li><li><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">General office supplies and equipment knowledge </span></li><li><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">Knowledge of bar code systems relating to inventory control and vendor management preferred</span> </li></ul><p style="margin: 0px;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><strong>BEHAVIORAL COMPETENCIES:</strong></span></p><p style="margin: 0px;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Leading the organization:</span></p><ul><li><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">managing change</span></li><li><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">solving problems and making decisions</span></li><li><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">managing politics and influencing others</span></li><li><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">taking risks and innovating</span></li><li><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">setting vision and strategy</span></li><li><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">managing the work</span></li><li><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">enhancing business skills and knowledge</span></li><li><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">understanding and navigating the organization</span></li></ul><p style="margin: 0px;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Leading the self:</span></p><ul><li><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">demonstrating ethics and integrity</span></li><li><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">displaying drive and purpose</span></li><li><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">exhibiting leadership stature</span></li><li><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">increasing your capacity to learn</span></li><li><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">managing yourself</span></li><li><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">increasing self-awareness</span></li><li><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">developing adaptability</span></li><li><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">ability to organize work, set priorities, multi-task, and make sound decisions within the limits of authority </span></li></ul><p style="margin: 0px;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Leading others:</span></p><ul><li><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">communicating effectively</span></li><li><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">developing others</span></li><li><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">valuing diversity and inclusion</span></li><li><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">building and maintaining relationships</span></li><li><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">managing effective teams and work groups</span> </li></ul><p style="margin: 0px;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><strong>WORK ENVIRONMENT/CONDITIONS:</strong></span></p><ul><li><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Standard office conditions</span></li><li><span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;">May be required to lift and move objects weighing up to 25 pounds</span></li><li><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;">Willingness to work flexible hours as necessary</span></li></ul><p style="margin: 0px;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"><em><span style="color: red;">In addition to any specific job requirements in connection with Bank Secrecy Act and/or OFAC (BSA), employee must (i) be aware of BSA matters commensurate with the position; (ii) report any suspicious activity to the manager or compliance department; and (iii) satisfactorily complete any required BSA training.</span></em></span></p><p>PI115263152</p>

    Categories

    Posted: 2019-11-07 Expires: 2019-12-08

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    Manager, Procurement

    LIC - HQ
    Long Island City, NY 11101

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