28 days old

KLS Assistant

National Kidney Foundation
New York, NY 10001
  • Job Code
    181388426

National Kidney Foundation

GENERAL SUMMARY

The Project Coordinator provides a range of high-level administrative and support activities for the Education and Population Health department including the VP, Learning Strategies and Primary Care Programs, Kidney Learning Solutions, Health Equity, and Population Health teams. This includes heavy calendar management and serving as a liaison between executives, volunteer committees and workgroups, and other departments. He/She will exercise independent judgment in the resolution of administrative concerns and will work closely and collaboratively with appropriate team members to prioritize and manage multiple projects simultaneously with little supervision.

PRINCIPAL DUTIES AND RESPONSIBILITIES

  • Collaborate with other team members to schedule and orchestrate meetings.
  • Manages, facilitates, and tracks activities and projects of the Population Health and Health Equity teams, enlisting the help of other departments when appropriate.
  • Manages the content calendar, adding content review and updates to the schedule, and coordinating with other team members to ensure the calendar aligns with department workflows.
  • Facilitates content management, ensuring content is stored, documented in the content management system, notifying users new content is available, date stamping new or reviewed content, and adding that content to the content calendar for review 1-year out.
  • Compiling usage metrics for content
  • Thinks and acts strategically and independently, providing sound judgment and discretion regarding issues related to NKF project implementation, processes, and volunteer interactions.
  • Maintains highest level of confidentiality
  • Manages and tracks the status of invoices, expense reimbursements, etc.
  • Assists with editing and formatting PowerPoint presentations and other documents.
  • Manages various volunteer committee and workgroup rosters, ensuring contact information is valid and up to date.
  • Maintains budget information for department and inputs data.
  • Schedules, organizes, and tracks conference calls and internal meetings.
  • Prepare and processes travel expense reports and check requests for the Population Health team.
  • Performs additional support to the department that includes taking minutes during internal meetings and working with Internal Operations in the printing and shipment of various membership and conference materials.
  • Assists team in travel arrangements as requested.
  • Performs other related duties as required.

MINIMUM QUALIFICATIONS

  • Bachelors Degree from an accredited college or university is preferred.
  • Minimum three to four years job related office administrative experience is preferred. Previous experience in the non-profit/medical field preferred.
  • Excellent telephone etiquette and professional manner with the ability to produce an effective interaction with the caller and provide a high level of customer service
  • Excellent verbal and written communication skills.
  • Excellent word processing skills, computer literate on Microsoft Office Software, Outlook Calendar. Must be able to create charts and graphs. Proficiency in Salesforce and/or SmartSheet is a plus.
  • Excellent interpersonal and time-management skills.
  • Ability to work without close supervision; to set priorities and perform multiple tasks.
  • Ability to deal effectively with deadlines and time pressure.
  • Ability to think quickly and follow through accordingly.
  • Highly resourceful team-player, with the ability to also be extremely effective independently.
  • Experience in project management/coordination a plus!
  • Flexible for business travel 1-3 times a year.

WORKING CONDITIONS, EQUIPMENT USED AND SPECIAL INFORMATION

Must be able to handle a variety of assignments simultaneously. Verbal and written communication skills will be used daily. Must possess a high degree of tact, discretion, decision making, professionalism and patience. Maintains effectiveness even under pressure. Uses a personal computer, photocopier, fax machine, digital telephone system and voice mail and other standard office equipment. Must be flexible for overtime and some business travel (including weekends, weekdays, evenings, and holidays).

EQUAL EMPLOYMENT OPPORTUNITY

At the National Kidney Foundation diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to kidney health and kidney disease prevention. It is the policy of NKF to provide equality of employment opportunity regardless of race, creed, color, qualified handicap or disability, national origin, religion, marital status, sexual orientation, age, gender, political affiliation or veteran status, or any other factor or reason prohibited by relevant local, state, and federal fair employment laws.

The Equal Employment Opportunity policy will apply to all employment practices of NKF including, but not limited to: recruitment, hiring, promotion, training, compensation, benefits, layoffs, transfers, and discipline. Implementation of the Equal Employment Opportunity policy is the shared responsibility of the management of NKF.






PI181388426

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Posted: 2022-06-08 Expires: 2022-07-09

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KLS Assistant

National Kidney Foundation
New York, NY 10001

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