10 days old

Financial Operations and Travel Specialist

Dartmouth College
Hanover, NH 03755
  • Job Code
    113510723


Dartmouth College



Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity. In that spirit, we are particularly interested in receiving applications from a broad spectrum of people, including women, minorities, individuals with disabilities, veterans or any other legally protected group.

Position Information

Position Title
Financial Operations and Travel Specialist

Department
Athletics and Recreation

Position Number
1010042

Position Purpose

To manage all aspects of team travel for all varsity teams and to assist Director and Associate Director of Financial Operations with managing Athletic Department financial operations.



SEIU Level
Not an SEIU Position

FLSA
Non-Exempt

Employment Category
Regular Full Time

Department Contact for Cover Letter
Jane Lemire

Special Instructions to Applicants

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.



Key Accountabilities

Key Accountabilities

Team Travel

  • Coordinate all aspects of team travel for 35 varsity teams consisting of over 200 trips per academic year
  • Work with coaches and sport administrators to obtain travel schedules and create team travel budgets for each fiscal year totaling approximately $2.4 million.
  • Manage the diverse schedules and travel needs with each coaching staff
  • Arrange and execute hotel, bus and flight contracts
  • Process all paperwork needed to ensure a successful trip (itineraries, hotel contracts, credit card authorizations, tax exempt forms, airline tickets, etc.)
  • Review, reconcile and report all business expenses related to travel and competition. Identify inconsistencies, correct through on-base and submit to Associate Director for approval
  • Maintain and organize all team travel documentation to ensure accuracy and accessibility

Communication

  • Serves as the initial point of contact for travel inquiries to the office. Responds to inquiries and provides information or refers to appropriate individual to address the needs of the inquiry.
  • Communicates effectively with department staff regarding travel needs.
  • Communicates respectfully with a diverse community.

Financial Operations

  • Assist DCAD Administrative staff and coaches with Invoice Processing through on-base.
  • Review all iexpenses to assure they are meeting the College Business policies and procedures and submitting to Associate Director of Finance for approvals.
  • Have a broad understanding of all department accounts and chart strings
  • Participate in budget meetings with coaches and sport administrators and be able to provide data on team travel spending

Office Support

  • General office support that includes answering questions about college finance policies
  • Oversees financial procurement cards. Signs them out as necessary and maintains records and receipts for reconciliation
  • Oversees the use of the department credit card machine and assists in closing out the transactions and reconciles the monthly transactions
  • Assist coaches and staff with business practice and expense systems
  • Reconciles and submits Athletic Department deposits

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

-- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. -- Performs other duties as assigned

PI113510723

<br/><br/><b>Dartmouth College</b><br/><br/><br/><br/>Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity. In that spirit, we are particularly interested in receiving applications from a broad spectrum of people, including women, minorities, individuals with disabilities, veterans or any other legally protected group.<br/><br/><b>Position Information</b><br/><br/><b>Position Title</b><br/>Financial Operations and Travel Specialist<br/><br/><b>Department</b><br/>Athletics and Recreation<br/><br/><b>Position Number</b><br/>1010042<br/><br/><b>Position Purpose</b><br/><p>To manage all aspects of team travel for all varsity teams and to assist Director and Associate Director of Financial Operations with managing Athletic Department financial operations.</p><br/><br/><b>SEIU Level</b><br/>Not an SEIU Position<br/><br/><b>FLSA</b><br/>Non-Exempt<br/><br/><b>Employment Category</b><br/>Regular Full Time<br/><br/><b>Department Contact for Cover Letter</b><br/>Jane Lemire<br/><br/><b>Special Instructions to Applicants</b><br/><p>Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.</p><br/><br/><b>Key Accountabilities</b><br/><p></p> <tr> <th>Key Accountabilities</th> <td><p>Team Travel</p> <ul> <li>Coordinate all aspects of team travel for 35 varsity teams consisting of over 200 trips per academic year</li> <li>Work with coaches and sport administrators to obtain travel schedules and create team travel budgets for each fiscal year totaling approximately $2.4 million.</li> <li>Manage the diverse schedules and travel needs with each coaching staff</li> <li>Arrange and execute hotel, bus and flight contracts</li> <li>Process all paperwork needed to ensure a successful trip (itineraries, hotel contracts, credit card authorizations, tax exempt forms, airline tickets, etc.)</li> <li>Review, reconcile and report all business expenses related to travel and competition. Identify inconsistencies, correct through on-base and submit to Associate Director for approval</li> <li>Maintain and organize all team travel documentation to ensure accuracy and accessibility</li> </ul> <p>Communication</p> <ul> <li>Serves as the initial point of contact for travel inquiries to the office. Responds to inquiries and provides information or refers to appropriate individual to address the needs of the inquiry.</li> <li>Communicates effectively with department staff regarding travel needs.</li> <li>Communicates respectfully with a diverse community.</li> </ul> <p>Financial Operations</p> <ul> <li>Assist DCAD Administrative staff and coaches with Invoice Processing through on-base.</li> <li>Review all iexpenses to assure they are meeting the College Business policies and procedures and submitting to Associate Director of Finance for approvals.</li> <li>Have a broad understanding of all department accounts and chart strings</li> <li>Participate in budget meetings with coaches and sport administrators and be able to provide data on team travel spending</li> </ul> <p>Office Support</p> <ul> <li>General office support that includes answering questions about college finance policies</li> <li>Oversees financial procurement cards. Signs them out as necessary and maintains records and receipts for reconciliation</li> <li>Oversees the use of the department credit card machine and assists in closing out the transactions and reconciles the monthly transactions</li> <li>Assist coaches and staff with business practice and expense systems</li> <li>Reconciles and submits Athletic Department deposits</li> </ul> <p>Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.</p></td> </tr> <tr> <th>--</th> <td>Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.</td> </tr> <tr> <th>--</th> <td>Performs other duties as assigned</td> </tr> <img src="https://analytics.click2apply.net/v/BXmDnYfX5woNCpB2i1EVO"> <p>PI113510723</p>

Categories

Posted: 2019-09-07 Expires: 2019-10-08

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Financial Operations and Travel Specialist

Dartmouth College
Hanover, NH 03755

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