6 days old

Executive Assistant, Wildlife Conservation - 20053

World Wildlife Fund
Washington, DC 20001
  • Job Code
    117989464
  • Jobs Rated
    93rd

Executive Assistant, Wildlife Conservation - 20053

US-DC-Washington
Type: Regular
# of Openings: 1
Category: Wildlife Conservation
WWF Washington, DC

Overview

World Wildlife Fund (WWF), one of the world’s leading conservation organization, seeks an Executive Assistant at our Washington, DC office for the Wildlife Conservation team. The Executive Assistant provides confidential administrative support to the executive using extensive knowledge of WWF’s policies, organization, and a high level of technical skill. They also operate with considerable independent judgment and initiative, and contributes to the efficient and successful functioning of the department.



Responsibilities

  • Coordinates and maintains calendar for the executive. Coordinates all aspects of meetings, travel, trainings, and other events. Monitors deadlines, follow up on delegated tasks, and provide appropriate reminders. Coordinates any mailings or other distributions of information from the department, both internally and externally.
  • Makes high-level contacts of a complex and confidential nature both inside and outside the organization. Answers complex inquiries requiring detailed knowledge of department procedures. Screens, routes, and answers phone calls and, and responds to routine and non-routine requests with discretion. Attends internal and external meetings as representative of the department and provide appropriate summaries and follow-up.
  • Drafts letters, memoranda and other materials for staff, inter-department meetings, and outside individuals. Prepares background materials for meetings. Proofreads and edits documents, reports, proposals and presentations. Assists with preparation of proposals and presentations.
  • Assists with data and background information for budget process. Prepares and reviews expense reports, budget updates, and bills. Collects information and maintains logs, records or lists as needed.
  • Provides general administrative support, including note taking at meetings, typing, faxing, photocopying, distributing materials, ordering publications, and requisitioning office supplies. Maintains complex files and file record for the department.
  • Performs special projects and other duties as assigned.


Qualifications

  • Bachelor’s degree plus 2 years of demonstrated and progressively responsible experience in administrative positions, or a high school degree plus 5 years of relevant work experience is required, with ideally 2 of those years supporting an executive office.
  • High degree of knowledge, competence, and secretarial skills, including good organizational and analytical skills.
  • Ability to operate with considerable independence, take initiative, prioritize, and meet deadlines.
  • Effective writing ability necessary to prepare and edit correspondence and other documents. Excellent interpersonal skills requiring courtesy, tact and diplomacy necessary to effectively communicate with staff, callers and visitors.
  • Ability to operate standard office machines and equipment, including computers, fax machines, copiers, and telephone system. Ability to type at least 60 words per minute.

To Apply:

  • Please visit our Careers Page, job#20053, to submit an online application including resume and cover letter
  • Due to the high volume of applications we are not able to respond to inquiries via phone

As an EOE/AA employer, WWF will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, national origin, age, marital status, genetic information, sexual orientation, gender identity and expression, disability, or protected Veteran status.

PI117989464

<br/><b>Executive Assistant, Wildlife Conservation - 20053</b><br/><br/>US-DC-Washington<br/><b>Type:</b> Regular<br/><b># of Openings:</b> 1<br/><b>Category:</b> Wildlife Conservation<br/>WWF Washington, DC<br/><br/><b>Overview</b><br/><br/><p style="margin: 0px;">World Wildlife Fund (WWF), one of the worlds leading conservation organization, seeks an<span><span> Executive Assistant</span></span> at our Washington, DC office <span style="font-size: 12.0pt; font-family: 'Times New Roman',serif;">for the Wildlife Conservation team</span>. The Executive Assistant provides confidential administrative support to the executive using extensive knowledge of WWFs policies, organization, and a high level of technical skill. They also operate with considerable independent judgment and initiative, and contributes to the efficient and successful functioning of the department.</p><br/><br/><b>Responsibilities</b><br/><br/><ul><li><div style="margin: 0px;">Coordinates and maintains calendar for the executive. Coordinates all aspects of meetings, travel, trainings, and other events. Monitors deadlines, follow up on delegated tasks, and provide appropriate reminders. Coordinates any mailings or other distributions of information from the department, both internally and externally. </div></li><li>Makes high-level contacts of a complex and confidential nature both inside and outside the organization. Answers complex inquiries requiring detailed knowledge of department procedures. Screens, routes, and answers phone calls and, and responds to routine and non-routine requests with discretion. Attends internal and external meetings as representative of the department and provide appropriate summaries and follow-up.</li><li>Drafts letters, memoranda and other materials for staff, inter-department meetings, and outside individuals. Prepares background materials for meetings. Proofreads and edits documents, reports, proposals and presentations. Assists with preparation of proposals and presentations.</li><li>Assists with data and background information for budget process. Prepares and reviews expense reports, budget updates, and bills. Collects information and maintains logs, records or lists as needed. </li><li>Provides general administrative support, including note taking at meetings, typing, faxing, photocopying, distributing materials, ordering publications, and requisitioning office supplies. Maintains complex files and file record for the department. </li><li>Performs special projects and other duties as assigned.</li></ul><br/><br/><b>Qualifications</b><br/><br/><ul><li>Bachelors degree plus 2 years of demonstrated and progressively responsible experience in administrative positions, or a high school degree plus 5 years of relevant work experience is required, with ideally 2 of those years supporting an executive office.</li><li>High degree of knowledge, competence, and secretarial skills, including good organizational and analytical skills.</li><li>Ability to operate with considerable independence, take initiative, prioritize, and meet deadlines.</li><li>Effective writing ability necessary to prepare and edit correspondence and other documents. Excellent interpersonal skills requiring courtesy, tact and diplomacy necessary to effectively communicate with staff, callers and visitors.</li><li>Ability to operate standard office machines and equipment, including computers, fax machines, copiers, and telephone system. Ability to type at least 60 words per minute.</li></ul><p style="margin: 0px;"> </p><p style="margin: 0px;"><strong>To Apply:</strong></p><ul><li><strong>Please visit our <a href="https://careers-wwfus.icims.com/jobs/search" target="_blank" rel="noopener">Careers Page</a>, job#<span style="background-color: #ffff00;">20053</span>, to submit an online application including resume and cover letter</strong></li><li><strong>Due to the high volume of applications we are not able to respond to inquiries via phone</strong></li></ul><p style="margin: 0px;"><strong>As an EOE/AA employer, WWF will not discriminate in its employment practices due to an applicants </strong><strong>race, color, religion, sex, national origin, age, marital status, genetic information, sexual orientation, gender identity and expression, disability, or protected Veteran status.</strong></p> <img src="https://analytics.click2apply.net/v/Z4VDk6T1LqXgfxqmIzpXJ"> <p>PI117989464</p>

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Jobs Rated Reports for Executive Assistant

Posted: 2020-02-12 Expires: 2020-03-14

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Executive Assistant, Wildlife Conservation - 20053

World Wildlife Fund
Washington, DC 20001

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Executive Assistant
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