10 days old

Executive Assistant to VP Worldwide Sales

Wind River Systems
Alameda, CA 94501
  • Job Code
    114398550
  • Jobs Rated
    93rd
Wind River Systems
Administrative • Alameda, CA

Executive Assistant to VP, Worldwide Sales & Sales Organization
Location: Alameda, CA

Wind River believes that some things are so important they simply cannot fail. That is why we exist. Wind River software has been running the computing systems of the most important critical infrastructure that demand the highest standards for safety, security, performance, and reliability. Found in more than 2 billion devices, Wind River is pioneering edge compute technologies to accelerate the evolution from automated devices to autonomous systems. We have a spot for you!

The Role:

The Executive Assistant to the VP of WW Sales is an essential support role for the Sales Organization. In this role, you will be expected to be strategic and help implement key initiatives across the organization based on priorities established by the Sales VP and his direct reports.

Utilizing your excellent organizational, interpersonal and communication skills, you will act as a liaison between the Worldwide Sales organization and company executives, managers, consultants and customers. Your high level of proficiency with Microsoft Office applications and Outlook will be invaluable, as well as your focus on detail, excellent follow-through, and ability to effectively prioritize work, as you efficiently manage/coordinate simultaneous projects and successfully prioritize tasks. The ideal candidate will be expected to work independently with good judgment and minimal direction.

Responsibilities:

  • Help plan and attend staff meetings, keep minutes, document action items, organize follow-up activities, and check in with various team members between meetings.
  • Coordinate and/or distribute any pre-reads/outside materials.
  • Coordinate the execution of strategic initiatives and key projects with the VP’s direct reports and ensure they remain focused and meet deadlines.
  • Assist the VP in effectively maximizing schedule/calendar/time. Ability to juggle complex and fluid scheduling around meetings, presentations, travel, customer engagements and interviews while remaining calm under pressure.
  • Own the schedule across multiple time zones for VP of Sales and VP of Telecom Sales.
  • Write first drafts of emails, proposals and other communications.
  • Experience and ability to plan, manage and execute a wide variety of events from start to finish (off-sites, team meetings, meals, parties, etc.) within a prescribed budget.
  • Extensive travel planning – both domestic and international. Prepare travel plans and expense reports for VP and direct reports as requested
  • Manage various projects as needed and when they arise unexpectedly.
  • Prepare and modify documents including meeting agendas/notes, correspondence, reports, presentation slides, emails, etc.
  • Participate in purchase order process, monitor budgets and handle other accounting related activities as needed
  • Support recurring meetings and ongoing key duties of the VP

Education & Experience:

  • Self-motivated, highly organized, and super proactive approach with a strong work ethic
  • Flexible and comfortable in a fast-paced environment
  • Proficiency in MS Office suite (Word, Excel, PowerPoint)
  • 5+ years of experience as an Executive Assistant
  • Knowledge of standard office administrative practices and procedures
  • Proficiency in managing multiple expense reports
  • Skilled in all aspects of planning and project management; able to take an idea from concept to completion
  • Solid research skills, creative problem solver and exceptional attention to detail
  • Ability to effectively manage competing priorities, follow through and consistently deliver against objectives
  • Can handle highly sensitive information with the highest degree of integrity, judgment and confidentiality
  • Excellent interpersonal, verbal, written communication, and presentation skills.
  • Reliable, tolerant, and determined
  • Excellent relationship builder; able to demonstrate a high level of tact, discretion, and diplomacy with all internal and external customers
  • Bachelor’s Degree is highly desirable
  • A sense of humor!

Benefits & Perks:

  • Pet friendly environment
  • Pet Insurance
  • Christmas, Thanksgiving & July 4th Soft Shutdown periods
  • Birthday and Volunteer Time off
  • 401K + Company Match
  • Competitive Benefits Package
  • Virgin Pulse Wellness program
  • Onsite Gym
  • Management Training
  • Wind River is an equal opportunity employer.

PI114398550

<b>Wind River Systems</b><br/>Administrative Alameda, CA<br/><br/><p><strong>Executive Assistant to VP, Worldwide Sales & Sales Organization<br />Location: Alameda, CA<br /></strong><br />Wind River believes that some things are so important they simply cannot fail. That is why we exist. Wind River software has been running the computing systems of the most important critical infrastructure that demand the highest standards for safety, security, performance, and reliability. Found in more than 2 billion devices, Wind River is pioneering edge compute technologies to accelerate the evolution from automated devices to autonomous systems. We have a spot for you!<strong><br /><br />The Role: </strong></p><p>The Executive Assistant to the VP of WW Sales is an essential support role for the Sales Organization. In this role, you will be expected to be strategic and help implement key initiatives across the organization based on priorities established by the Sales VP and his direct reports.</p><p>Utilizing your excellent organizational, interpersonal and communication skills, you will act as a liaison between the Worldwide Sales organization and company executives, managers, consultants and customers. Your high level of proficiency with Microsoft Office applications and Outlook will be invaluable, as well as your focus on detail, excellent follow-through, and ability to effectively prioritize work, as you efficiently manage/coordinate simultaneous projects and successfully prioritize tasks. The ideal candidate will be expected to work independently with good judgment and minimal direction.</p><p><em> </em></p><p><strong>Responsibilities:</strong></p><p><strong> </strong></p><ul><li>Help plan and attend staff meetings, keep minutes, document action items, organize follow-up activities, and check in with various team members between meetings.</li><li>Coordinate and/or distribute any pre-reads/outside materials.</li><li>Coordinate the execution of strategic initiatives and key projects with the VPs direct reports and ensure they remain focused and meet deadlines.</li><li>Assist the VP in effectively maximizing schedule/calendar/time. Ability to juggle complex and fluid scheduling around meetings, presentations, travel, customer engagements and interviews while remaining calm under pressure.</li><li>Own the schedule across multiple time zones for VP of Sales and VP of Telecom Sales.</li><li>Write first drafts of emails, proposals and other communications.</li><li>Experience and ability to plan, manage and execute a wide variety of events from start to finish (off-sites, team meetings, meals, parties, etc.) within a prescribed budget.</li><li>Extensive travel planning both domestic and international. Prepare travel plans and expense reports for VP and direct reports as requested</li><li>Manage various projects as needed and when they arise unexpectedly.</li><li>Prepare and modify documents including meeting agendas/notes, correspondence, reports, presentation slides, emails, etc.</li><li>Participate in purchase order process, monitor budgets and handle other accounting related activities as needed</li><li>Support recurring meetings and ongoing key duties of the VP</li></ul><p><strong> </strong></p><p><strong>Education & Experience:</strong></p><p><strong> </strong></p><ul><li>Self-motivated, highly organized, and super proactive approach with a strong work ethic</li><li>Flexible and comfortable in a fast-paced environment</li><li>Proficiency in MS Office suite (Word, Excel, PowerPoint)</li><li>5+ years of experience as an Executive Assistant</li><li>Knowledge of standard office administrative practices and procedures</li><li>Proficiency in managing multiple expense reports</li><li>Skilled in all aspects of planning and project management; able to take an idea from concept to completion</li><li>Solid research skills, creative problem solver and exceptional attention to detail</li><li>Ability to effectively manage competing priorities, follow through and consistently deliver against objectives</li><li>Can handle highly sensitive information with the highest degree of integrity, judgment and confidentiality</li><li>Excellent interpersonal, verbal, written communication, and presentation skills.</li><li>Reliable, tolerant, and determined</li><li>Excellent relationship builder; able to demonstrate a high level of tact, discretion, and diplomacy with all internal and external customers</li><li>Bachelors Degree is highly desirable</li><li>A sense of humor!</li></ul><p> </p><p><strong>Benefits & Perks:</strong></p><p><strong> </strong></p><ul><li>Pet friendly environment</li><li>Pet Insurance</li><li>Christmas, Thanksgiving & July 4<sup>th</sup> Soft Shutdown periods</li><li>Birthday and Volunteer Time off</li><li>401K + Company Match</li><li>Competitive Benefits Package</li><li>Virgin Pulse Wellness program</li><li>Onsite Gym</li><li>Management Training</li><li>Wind River is an equal opportunity employer.</li></ul><p> </p><p> </p> <img src="https://analytics.click2apply.net/v/KMORGrUPd5kVHpG7iLnd2"> <p>PI114398550</p>

Categories

Jobs Rated Reports for Executive Assistant

Posted: 2019-10-08 Expires: 2019-11-08

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

Executive Assistant to VP Worldwide Sales

Wind River Systems
Alameda, CA 94501

Join us to start saving your Favorite Jobs!

Sign In Create Account
Executive Assistant
93rd2018 - Executive Assistant
Overall Rating: 93/220
Median Salary: $57,410

Work Environment
Very Good
14/220
Stress
Low
61/220
Growth
Very Poor
196/220
Powered ByCareerCast