14 days old

Executive Assistant, Service Center

San Francisco, CA 94102
  • Jobs Rated

Orrick currently has an exciting opportunity in our San Francisco office for an Executive Assistant providing legal secretarial /administrative support in our virtual Service Center.

What is a Service Center Executive Assistant? In this role, you will be an important team member of our Service Center. You and your colleagues across the country will work together to provide full legal secretarial and administrative support to the San Francisco Public Finance team, and other corporate and litigation lawyers, timekeepers and others across offices

We believe this is the ideal position for someone with legal secretarial experience who wants to continue to develop their skillset, is a master multi-tasker and enjoys working both independently and on a team. We are looking for enthusiastic team members who are committed to delivering service at the highest level every single day.

What type of work will I be performing? Variety is the name of the game in this Executive Assistant role. Here are just some of the types of tasks that will fill your busy day.

Workflow: With your super-strong tech skills, you will handle a myriad of support requests using PowerPoint, SharePoint, Box, Excel, Word and other legal applications to produce, edit, format and save legal documents, charts, reports, expense and financial forms, and prepare redlines/comparisons. With your technical know-how, you will organize electronic matter and utilize other firm resources to improve workflow efficiencies. You will also be the primary go-to for support needed by the Public Finance department. Your essential duties will include, but not limited to:

  • Assist in pre-closings, edit and process documents after transaction closings; and assist in preparing closing sets or transcripts
  • Send and request signature pages to and from all parties involved with the closings.
  • Creating deal rooms and uploading documents to Box.com
  • Arrange for publication of legal notices, including interacting with governmental clients, newspaper publication offices and others
  • Establish and maintain content on Orrick Portal, including data entry and retrieval of data
Meetings & Travel: You will coordinate domestic and international air/car/hotel arrangements and prepare travel itineraries for lawyers, managing their travel experience from start to finish. You will also arrange teleconference and videoconference meetings, often across multiple time zones, with the support of internal resources and tech tools.

Finance / Files: You will prepare client invoices, vendor bills, expense reports and check requests, handle time entry, and assist with the audit response process. You will ensure the accuracy and timeliness of client bills, including performing quality control reviews of pre-bills and execution of requested edits. You will manage client and attorney files.

Business Development: You will gather biographical content from attorneys for posting and maintaining on a bio tool. You may also create and maintain contacts in a CRM platform and enter attorney experience data in our knowledge management platform.

Notarizing: You will be notarizing closing documents for the public finance department and other departments for the SF office, as needed.

Job Requirements:
  • Minimum 5 years of legal secretarial experience in a law firm environment; public finance helpful
  • Advanced computer skills including .pdf technology, CD creation, cloud-based file management and Microsoft Suite.

  • Excellent written and verbal communication skills.

  • Strong administrative skills in areas of organization, time management, attention to detail and travel and meeting planning.

  • Knowledge of Public Finance procedures/closings, highly preferred

  • Flexibility, ability to handle multiple tasks and the ability to handle competing priorities.

  • A positive approach to client service and proven ability to work independently

  • A high school diploma or equivalent; some college preferred.

  • Preferable schedule is 9:30 a.m. to 6:00 p.m.
Who is Orrick? As an employer of choice, we will provide our employees with challenging work, training opportunities, team-oriented culture, and the opportunity to work with the best talent in the legal profession. For the fourth year in a row, Fortune selected Orrick among the 100 best workplace cultures for the very best talent. Orrick ranks in the top 15 and is the highest-ranked law firm of only four firms on the 2019 list. We provide excellent service to our clients and we hire the brightest and most hardworking individuals at every level. We champion a culture that is committed to excellence, but is also fun, inclusive and real. Learn more about our awesome employee experience here: Fortune 100 Great Place To Work certified company.

Orrick offers a collaborative work environment, competitive salary, and excellent benefits, including lots of extra perks like free biometric screenings, paid time to participate in community service activities and the day off for your birthday.

Please visit www.orrick.com for more information about the firm.

How to Apply: If you are searching for a chance to create an impact, you have a little grit and you love working with a team, we want to talk with you. To submit your resume and cover letter for this position, please visit our Staff and Paralegal Opportunities Listings at www.orrick.com/Careers.

No phone calls please.

We are an Equal Opportunity Employer

Consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.



Jobs Rated Reports for Executive Assistant

Posted: 2020-01-14 Expires: 2020-02-21

We focus on serving the Technology, Energy & Infrastructure and Finance sectors globally. Clients worldwide call on our teams for forward-looking commercial advice on transactions, litigation and compliance matters. We bring distinctive quality, teamwork and value to the table – and innovate in everything we do.

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Executive Assistant, Service Center

Orrick, Herrington & Sutcliffe LLP
San Francisco, CA 94102

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Executive Assistant
93rd2018 - Executive Assistant
Overall Rating: 93/220
Median Salary: $57,410

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