12 days old

Executive Assistant, IP

Silicon Valley, Ca

Orrick currently has an excellent opportunity in the Silicon Valley office for a mid-level Executive Assistant providing legal and administrative support to a team of IP lawyers.

In our brand new, dynamic secretarial support model, as an Executive Assistant, you will provide high-level diversified support to a group of potentially 6-8 partners, of counsel and senior associates. You will be responsible for mentoring, collaborating, delegating and working as a team with a shared Practice Analyst. You will have a variety of tasks including, but not limited to, managing your lawyers' client communications, calendar and schedule, travel arrangements, client/matter intake, client billing, client contact database, and administrative support. You will need to have strong organizational skills to handle work flow. You will exercise considerable discretion and use independent discernment to take initiative and team with your lawyers to handle important administrative tasks so that they can focus on their practice, business development and client work.

t Orrick, we work together and under the new support model, you will have many resources available to you including your colleagues, practice analyst and a robust administrative resources center to help with all the other important tasks on the desk. The Executive Assistant is responsible for modeling and acting in accordance with Orrick's client service standards and core values.

Here are some of the tasks you will handle in this role:

  • Prepare, format, edit and proofread legal documents and general correspondence
  • Open new client matters and assist with crafting client engagement letters and running conflicts
  • Prepare Audit Response Letters
  • Make national and international travel arrangements
  • Prepare travel expense reports, entertainment expense reports, check requests and other accounting forms
  • Work with the Document Processing Department, Copy Center and Administrative Resource Center
  • Substantial excel/complicated spreadsheets
  • Substantial client billing including making narrative edits on reviewed bills, and working with billing coordinators
  • Meeting planning, including: scheduling, reserving conference rooms, arranging video and teleconferencing support
  • Maintain and update client contact information and client lists in firm software programs
  • Prepare transactional binders
  • Assign daily tasks to your team's Practice Analyst
  • Other miscellaneous related duties as assigned

Job Requirements:
  • High School Diploma or equivalent; college degree a plus
  • A minimum of three years administrative or secretarial experience in a law firm

  • Advanced computer skills including .pdf technology, MS PowerPoint, Outlook calendaring and email, Excel, Word and Outlook

  • Excellent written and verbal communication skills

  • Excellent organizational skills

  • Flexibility and ability to prioritize and organize multiple tasks in a dynamic working environment

  • Strong administrative skills in areas of organization, attention to detail, and travel and meeting planning

  • Dedicated and enthusiastic approach to client service and collaboration

  • Availability for overtime, as needed.
Who is Orrick? As an employer of choice we will provide our employees with challenging work, training opportunities, team oriented culture, and the opportunity to work with the best talent in the legal profession. For the fourth year in a row, Fortune selected Orrick among the 100 best workplace cultures for the very best talent. Orrick ranks in the top 15 and is the highest-ranked law firm of only four firms on the 2019 list. We provide excellent service to our clients and we hire the brightest and most hardworking individuals at every level. We champion a culture that is committed to excellence, but is also fun, inclusive and real. Learn more about our awesome employee experience here: Fortune 100 Great Place To Work certified company.

Orrick offers a collaborative work environment, competitive salary, and excellent benefits, including lots of extra perks like free biometric screenings, paid time to participate in community service activities and the day off for your birthday.

Please visit www.orrick.com for more information about the firm.

How to Apply: If you are searching for a chance to create an impact, you have a little grit and you love working with a team, we want to talk with you. To submit your resume and cover letter for this position, please visit our Staff and Paralegal Opportunities Listings at www.orrick.com/en/Careers.

No phone calls please.

We are an Equal Opportunity Employer
Posted: 2019-11-07 Expires: 2019-12-07

We focus on serving the Technology, Energy & Infrastructure and Finance sectors globally. Clients worldwide call on our teams for forward-looking commercial advice on transactions, litigation and compliance matters. We bring distinctive quality, teamwork and value to the table – and innovate in everything we do.

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Executive Assistant, IP

Orrick, Herrington & Sutcliffe LLP
Silicon Valley, Ca

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