1 day old
2018-08-132018-09-12

Executive Assistant 1

Sodexo
Gaithersburg, MD
  • Job Code
    72705
  • Jobs Rated
    93rd
Careers Center | Executive Assistant 1
  • Executive Assistant 1

    Location US-MD-GAITHERSBURG
    System ID
    72705
    Category
    Administrative
    Relocation Type
    No
    Employment Status
    Full-Time
  • Unit Description

    Do you have an eye for detail and consider yourself an ambassador for those you support? If so, we are looking for an Executive Assistant 1 to support our VP of Talent Acquisition!! 

     

    The Executive Assistant performs a wide range of administrative and general support duties of a highly responsible and confidential nature to a senior leader within a Segment. Work is generally varied and administrative or project oriented; to include managing Senior Leaders schedules across global time zones. The Executive Assistant has a thorough knowledge of the principal's accountabilities and method of operation. Requires continuous use of technical and business vocabulary and a detailed knowledge of company operations, organizational procedures, and personnel. Often responsible for interpreting internal policies and procedures. Work typically involves handling confidential and sensitive matters. Within established guidelines, makes independent decisions regarding planning, organizing, and scheduling work.

     

    Responsibilities:

    • May lead and/or participate in project initiatives that support the business segment within the expected deadline.
    • Work will be varied in nature but will support the strategic initiatives of the segment and/or company.
    • Works with other employees in various departments – both within the Government segment NORAM and Globally, and with other business segments -  to solicit pertinent information for project completion.
    • Uses technology to its fullest potential to streamline work processes.

     

    Duties:

    • Communicates both verbally and in writing with people throughout the company, sometimes on behalf of a leader, in a professional, clear, articulate, and accurate manner.
    • Assists with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings, both regular and ad-hoc.
    • Maintain confidentiality of sensitive company information with discretion and integrity.
    • Leverage technology for a variety of functions such as email distribution, filing sharing systems, calendars, scheduling tools, expense reporting, time management, records, etc.
    • Prioritize conflicting needs, handle matters expeditiously, proactive, and follow-through on projects to successful completion, often with deadline pressures.
    • Handles on-site office responsibilities - Gaithersburg Headquarters / Oceanside needs such as catering, badge distribution, and seating arrangements, IT, and facility maintenance requests.  Will be central point of contact for building and guests.

     

    Ability to:

    • Manage work and interact professionally with different personalities.
    • Adapt to changing priorities, processes and responsibilities.
    • Work under time sensitive deadlines with occasional and, at times, unexpected overtime.
    • Manage schedules of different time zones within the U.S., United Kingdom, Guam, etc.
    • Follow department/company protocol.
    • Work in a team environment.
    • Follow written and oral instructions and independently coordinate assigned projects.
    • Enthusiastic, detail oriented team player with the ability to work under pressure.
    • Excellent oral and written communication skills.
    • Professional demeanor in addition to the ability to interface with peers.
    • Excellent organizational skills including flexibility to manage workload to fit time constraints.

    Position Summary

    Performs a wide range of administrative and general support duties of a highly responsible and confidential nature to a senior leader within a Segment. Work is generally varied and administrative or project oriented. Has a thorough knowledge of the principal's accountabilities and method of operation. Requires continuous use of technical and business vocabulary and a detailed knowledge of company operations, organizational procedures, and personnel. Often responsible for interpreting internal policies and procedures. Work typically involves handling confidential and sensitive matters. Within established guidelines, makes independent decisions regarding planning, organizing, and scheduling work.

    Qualifications & Requirements

    Basic Education Requirement - Associate's Degree          

     

    Sodexo is an EEO/AA/Minority/Female/Disability/Veteran employer.

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    Executive Assistant 1

    Sodexo
    Gaithersburg, MD

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    Executive Assistant
    93rd2018 - Executive Assistant
    Overall Rating: 93/220
    Median Salary: $57,410

    Work Environment
    Very Good
    14/220
    Stress
    Low
    61/220
    Growth
    Very Poor
    196/220
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