13 days old

Branch Administrator

Monarch Landscape
Kent, WA 98032

Branch Administrator 


Location: Kent, WA


 



 


Monarch Landscape Companies is a major commercial landscape leader that is rapidly growing and expanding the companys geographic coverage area and market share. We have streamlined the operations of several satellite offices: Landsystems, Jensen Landscape, Northwest Landscape Services, Signature Landscape Services and Terracare Associates. We are committed to excellence in customer service and innovative solutions and span across 5 states and have over 2,000 employees nationwide.


 


We are currently seeking an experienced Administrative Assistant to support our Kent, WA operations.  The ideal candidate thrives in a fast-paced environment; is able to keep a positive attitude under pressure; can professionally manage demands from multiple stakeholders.  Experience with general office duties, including AP/AR, contracts, and HR is a plus.


 


Summary: Responsible for the accurate and timely execution of administrative functions, in support of the Office Manager.



 


Primary Responsibilities:


 



  • Daily timecard entry for designated Branch

  • Assign system generated POs upon request

  • Receipt POs in ERP in an accurate and timely manner

  • Reconcile vendor invoices against open POs

  • HR responsibilities, such as assisting with employee onboarding and updates

  • Assist managers with data entry, utilization, and report generation in  ERP

  • Assist Business Development with contract proposals, RFPs and customizing appropriate sales & marketing materials

  • Complete client invoicing accurately and timely

  • Service Contract setup in ERP

  • Responsible for all incoming calls, and distribution of messages in a timely and accurate manner

  • Welcomes and directs visitors, vendors and applicants

  • Schedules venues and catering for district and/or company events



 


Secondary Responsibilities: 


 



  • Provide general clerical duties, including typing, scanning, and filing

  • Monitors the inventory of, and requests for, all office supplies and completes online ordering

  • Other duties as assigned



 

Qualifications:

 


  • Strong internal and external customer service

  • Ability to demonstrate a positive working attitude and contribute to a culture of excellence

  • Effective oral and written communication

  • Strong computer skills

  • Proven track record of very high attention to detail and organization

  • Proven ability to work within time constraints while balancing multiple priorities

  • Flexibility

  • Intermediate to advanced understanding of Microsoft Office Suite

  • Experience with ADP and/or IFS preferred 

  • Spanish speaking candidate is a plus



 


 



Monarch Landscaping WA, LLC is an Equal Opportunity Employer

Monarch Landscaping WA, LLC is an E-Verify participating Employer


Monarch Landscaping WA, is an On Demand Daily Pay Employer



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Posted: 2022-05-13 Expires: 2022-06-12

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Branch Administrator

Monarch Landscape
Kent, WA 98032

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