13 days old

Branch Administrator

Monarch Landscape

Kent, WA 98032

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This job is brought to you by: Newton Software

Branch Administrator

Location: Kent, WA

Monarch Landscape Companies is a major commercial landscape leader that is rapidly growing and expanding the companys geographic coverage area and market share. We have streamlined the operations of several satellite offices: Landsystems, Jensen Landscape, Northwest Landscape Services, Signature Landscape Services and Terracare Associates. We are committed to excellence in customer service and innovative solutions and span across 5 states and have over 2,000 employees nationwide.

We are currently seeking an experienced Administrative Assistant to support our Kent, WA operations. The ideal candidate thrives in a fast-paced environment; is able to keep a positive attitude under pressure; can professionally manage demands from multiple stakeholders. Experience with general office duties, including AP/AR, contracts, and HR is a plus.

Summary: Responsible for the accurate and timely execution of administrative functions, in support of the Office Manager.

Primary Responsibilities:

Daily timecard entry for designated Branch

Assign system generated POs upon request

Receipt POs in ERP in an accurate and timely manner

Reconcile vendor invoices against open POs

HR responsibilities, such as assisting with employee onboarding and updates

Assist managers with data entry, utilization, and report generation in ERP

Assist Business Development with contract proposals, RFPs and customizing appropriate sales & marketing materials

Complete client invoicing accurately and timely

Service Contract setup in ERP

Responsible for all incoming calls, and distribution of messages in a timely and accurate manner

Welcomes and directs visitors, vendors and applicants

Schedules venues and catering for district and/or company events

Secondary Responsibilities:

Provide general clerical duties, including typing, scanning, and filing

Monitors the inventory of, and requests for, all office supplies and completes online ordering

Other duties as assigned

Qualifications:

Strong internal and external customer service

Ability to demonstrate a positive working attitude and contribute to a culture of excellence

Effective oral and written communication

Strong computer skills

Proven track record of very high attention to detail and organization

Proven ability to work within time constraints while balancing multiple priorities

Flexibility

Intermediate to advanced understanding of Microsoft Office Suite

Experience with ADP and/or IFS preferred

Spanish speaking candidate is a plus

Monarch Landscaping WA, LLC is an Equal Opportunity Employer

Monarch Landscaping WA, LLC is an E-Verify participating Employer

Monarch Landscaping WA, is an On Demand Daily Pay Employer

Monarch Landscape

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