1+ months

Orrick currently has an opening for a Billing Coordinator. This position will be located at the Global Operations &Innovation Center (GOIC) in Wheeling, WV. The shift for this position will be 12:00 p.m. to 9:00 p.m.

Who is Orrick? As an employer of choice we will provide our employees with challenging work, training opportunities, team oriented culture, and the opportunity to work with the best talent in the legal profession. For the fourth year in a row, Fortune selected Orrick among the 100 best workplace cultures for the very best talent. Orrick ranks in the top 15 and is the highest-ranked law firm of only four firms on the 2019 list. We provide excellent service to our clients and we hire the brightest and most hardworking individuals at every level. We champion a culture that is committed to excellence, but is also fun, inclusive and real. Learn more about our awesome employee experience here: Fortune 100 Great Place To Work certified company.

What will you do? As a part of the billing team, you will assist by working on various system tasks and supporting other team members in performing the billing functions as needed for attorneys and clients which requires specialized invoices including but not limited to:

  • Performing various procedures related to maintaining and tracking prebills at the beginning of every month.

  • Reviewing completed narrative edits for accuracy and compliance with client guidelines. You will make edits when appropriate after obtaining necessary approvals: such as monetary changes on prebills, transfers and split time entries, and make time sheet adjustments and in-memo adjustments.

  • Reviewing and verifying that disbursement narratives and backup invoices are clear and adhere to client guidelines.

  • Retrieving, compiling and annotating back-up invoices for billed disbursements according to client preferences and pre-established guidelines.

  • Responding to inquiries from timekeepers about client billing procedures by monitoring the hotline and the general e-mail box. Your daily duties will involve clear and concise communication with attorneys, secretaries and personnel in Europe and Asia offices.

  • Checking rates, calculating discounts, and setting up rates.

  • Processing bills and disbursements, editing and posting bills for U.S., European and Asian offices, and filing, retrieving off site back-up, reconciling accounts, and client follow-up.

    Providing support on special projects such as Quarterly WIP cleanup, Billing & Realization updates, and updating ARCS notes for monthly WIP and AR.

Job Requirements:
  • Bachelors degree or equivalent work experience.
  • 0 to 2 years of related work experience in a professional services environment, including a dedicated and enthusiastic approach to customer service and collaboration.

  • Knowledge of basic accounting principles preferred.

  • Proficiency in a Windows environment, with knowledge of Excel and Word.

  • Excellent verbal and written communication and problem solving skills.

  • Ability to collaborate with a diverse population requesting a variety of tasks and assignments.

  • Established strength in working independently as well as part of a team.

  • Flexibility and the ability to handle multiple tasks in a dynamic working environment.

  • Attention to detail and follow-up skills.
Orrick offers a collaborative work environment, competitive salary, and excellent benefits, including lots of extra perks like free biometric screenings, paid time to participate in community service activities and the day off for your birthday.

Our Global Operations &Innovation Center in Wheeling, West Virginia, is home to more than 300 members of our team. Established more than a decade ago, it was the first centralized administrative operation in a major law firm.

Please visit www.orrick.com for more information about the firm.

How to Apply: If you are searching for a chance to create an impact, you have a little grit and you love working with a team, we want to talk with you. To submit your resume and cover letter for this position, please visit our Staff and Paralegal Opportunities Listings at www.orrick.com/careers/.

No Phone calls please

We are an Equal Opportunity Employer.


Posted: 2019-09-19 Expires: 2020-01-08

We focus on serving the Technology, Energy & Infrastructure and Finance sectors globally. Clients worldwide call on our teams for forward-looking commercial advice on transactions, litigation and compliance matters. We bring distinctive quality, teamwork and value to the table – and innovate in everything we do.

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Billing Coordinator

Orrick, Herrington & Sutcliffe LLP
Wheeling, WV 26003

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