24 days old

Archivist Principal Associate

The Pew Charitable Trusts
Washington, DC 20004
  • Job Code


The Pew Charitable Trusts uses data to make a difference. For more than 70 years, we have focused on serving the public, invigorating civic life, conducting nonpartisan research, advancing effective public policies and practices, and achieving tangible results. Through rigorous inquiry and knowledge sharing, we inform and engage public-spirited citizens and organizations, linking diverse interests to pursue common cause. We are a dedicated team of researchers, communicators, advocates, subject matter experts, and professionals working on some of today's big challenges and we know we are more effective and creative collectively than we are individually. With Philadelphia as our hometown and the majority of our staff located in Washington, D.C., our U.S. and international staff find working at Pew personally and professionally rewarding.
Wise stewardship of resources allows Pew employees to pursue work that strategically furthers our mission in significant and measurable ways. We collaborate with a diverse range of philanthropic partners, public and private organizations, and concerned citizens who share our interest in fact-based solutions and goal-driven initiatives to improve society. Pew attracts top talent, people of integrity who are service-oriented and willing to take on challenging assignments. We provide competitive pay and benefits, a healthy work-life balance, and a respectful and inclusive workplace. Pew employees are proud of their colleagues, proud of where they work, and proud of the institution's reputation.
The Strategy Portfolio within Program
The goal of the strategy portfolio is to inform critical institutional decisions about Pew's programs, strengthen the design and implementation of Pew's work, and generate knowledge that advances Pew's program objectives. We pursue this goal by (1) enhancing the organization's efforts to generate ideas for new initiatives and larger bodies of work; (2) applying a wide range of planning approaches to help programs turn ideas into effective action; (3) using evaluation to improve program performance and inform decision-making; (4) ensuring that staff has access to information that meets their needs to design, implement, and manage high-performing strategies, initiatives, and campaigns; and (5) collaborating with colleagues in preparing a wide range of planning and other types of documents for consideration by Pew's board of directors. The strategy portfolio was created in 2017 through the merger of Pew's longstanding planning and evaluation department and a new program unit focused on strategy and idea development and has approximately 30 professional staff.
Library and Archives
The library and archives team is part of the evaluation and program learning unit within the strategy portfolio. The goal of this unit is to assess and improve program effectiveness, inform important programmatic decisions, support learning around effective practices at Pew, and generate knowledge that advances program objectives. The library and archives team supports learning by understanding and addressing the information needs of Pew.
Specifically, the role of library and archives (LA) is to connect Pew staff to information resources that will help them to work effectively to accomplish Pew's mission. The team of four oversees Pew's library and its archive of historical information, with staff based in both Philadelphia and Washington, D.C. This team provides staff with access to Pew's library and archives including internal historical records and external subscriptions to journals, newspapers, and other knowledge resources; and uses these resources to respond to information requests from staff across the organization including creating customized searches and information summaries, such as literature and media scans and legal research.
Position Overview
The principal associate will be responsible for preserving Pew's history, including management of Pew's digital archiving program and its application to information in various systems. The principal associate will provide research support for Pew staff with a special emphasis on Pew's history, including the founders, and past philanthropic work, and creates knowledge resources using Pew's archives.
The position, based in either Pew's Washington, D.C., or Philadelphia office, reports to the officer, lead librarian, library and archives.


  • Leads Pew's archiving efforts for both digital and physical records, including managing Pew's relationship with the Hagley Museum & Library, which stores Pew's physical archives.
  • Serve as primary person responsible for archival efforts, including identifying and preserving digital records; digitizing older Pew materials; keeping statistics of archived files; and, making digital archival material available to Pew staff.
  • Applies cataloging and tagging to digital records and manages Pew's taxonomy.
  • Maintains and revises as needed the unit's ongoing digital archiving strategy.
  • Collaborates with program and operations staff to identify needs and to support solutions for storing and preserving program data and information in alignment with Pew's archiving practices.
  • Promotes knowledge sharing, particularly related to Pew's history, throughout the organization.
  • Curates program information for use by Pew staff on Pew's intranet.
  • Conducts Pew historical research as requested. Learns history of organization and becomes a resource on Pew history for colleagues and external queries.
  • Researches and writes internal articles highlighting past Pew programmatic work on topics identified in collaboration with unit leadership.
  • Provides virtual and in-person training to staff on researching Pew's historical information.


  • Bachelor's degree or equivalent experience is required; master's degree in library science or equivalent is preferred.
  • At least six years of experience in an information, history, or archives related position, such as a library or archive, with an emphasis on cataloging or taxonomy application.
  • Excellent oral and written communications skills. Ability to synthesize materials and to focus quickly on the essence of an issue and the means to address it. Confident in presenting one's own ideas and diplomatically persuading others as appropriate. Ability to communicate complex ideas for a general audience, with strong public speaking skills and an ability to persuasively engage individuals or groups in dialogue that results in a desire to take action.
  • The ability to classify complex information.
  • Ability to work independently and with other professionals in a collaborative, project-focused environment.
  • Demonstrated ability to meet multiple deadlines by maintaining a high level of organization. Able to balance multiple priorities, remain attentive to details, organize time, and work autonomously on discrete projects.
  • Comfortable working with and responding to inquiries from staff from all levels of the organization, including senior management.
  • Strong interpersonal skills, including the ability to develop and manage productive relationships with colleagues across the institution. A collaborative spirit and deep customer service orientation.
This position may require occasional domestic travel.
Total Rewards
We offer a competitive salary and benefit program, including: comprehensive, affordable health care through medical, dental, and vision coverage; financial security with life and disability insurance; opportunities to save using health savings and flexible spending accounts; retirement benefits to help prepare for the future; and work/life benefits to maintain a good balance.
The Pew Charitable Trusts is an equal opportunity employer, committed to a diverse and inclusive workplace. Pew considers qualified applicants for employment without regard to age, sex, ethnicity, religion, disability, marital status, sexual orientation or gender identity, military/veteran status, or any other basis prohibited by applicable law.



Posted: 2020-11-02 Expires: 2020-12-03

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Archivist Principal Associate

The Pew Charitable Trusts
Washington, DC 20004

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