25 days old

Administrative Coordinator

Amgen
West Greenwich, RI 02817
  • Job Code
    118753569
Amgen

Job ID: R-95272
Location: West Greenwich, RI, US 02817

The Administrative Coordinator (AC) will be primarily responsible for complex administrative support activities, supporting Executive Directors, Directors and other staff. The role of the Administrative Coordinator is to perform a variety of support activities; to assist in report generation as requested; to facilitate tracking of deliverables and timelines as directed; and to manage the coordination of meeting logistics, minutes, etc.. This position will sit within the Process Development which is a fast-paced, dynamic environment with a professional yet highly collegial atmosphere. The team works on multiple deliverables, often with quick turnaround.

Key responsibilities:

  • Managing individual and team calendars and scheduling meetings (Outlook) including across multiple time zones
  • Coordinate functional processes such as invoicing & purchase orders
  • Coordinate local and international travel arrangements & preparing expense reports
  • Assisting with preparation of slide presentations
  • Assist with SharePoint site
  • Maintaining distribution, contact and personnel lists
  • Handling departmental administrative files
  • Manage and coordinate department communications
  • Coordinating mailings and courier/deliveries
  • Handling the administrative aspects of relationships with outside experts and vendors
  • Coordinating local and international meetings: arrange travel, meeting arrangements, visitor accommodations
  • Organizing meeting rooms, including logistics, catering and equipment needs
  • Preparing agendas and taking action items as the need arises
  • Organize and facilitate large on/offsite meetings including logistics (Guest Speaker presentations and other various meetings)
  • Assisting with special projects as requested by Executive Directors and others within group
  • Update and maintain all dues, memberships, subscriptions, etc.
  • Initiating/facilitating Cross-Functional team meetings and take meeting minutes
  • Timely Registration for conferences, congresses, seminars, and internal meetings
  • Participating in department project teams
  • Provide backup support to additional department ACs
  • Performing administrative duties as assigned


Basic Qualifications

Associate Degree and 2 years of Administrative experience

OR

High School diploma/GED and 4 years of Administrative experience

Preferred Qualifications

  • Helpful, can-do attitude with a solution-oriented approach
  • Experienced and proficient with all current Amgen technologies and platforms
  • Polite and personable 'Team Player'
  • Amgen experience and 5+ years of experience in an administrative support role supporting large teams at different levels
  • Outstanding written, verbal and presentation skills in communicating key business and critical information
  • Advanced knowledge of MS Excel, PowerPoint, and Word (i.e. work processing, presentations, and spreadsheet skills) as well as SharePoint, SAP, and the Learning Management System at Amgen
  • Experience providing administrative support to remote staff
  • Highly organized individual who enjoys problem solving and interacting with multiple cross-functional team members
  • Strategic thinker who likes to "think ahead" and anticipate solutions to logistical issues
  • Ability to work in a fast paced, deadline driven environment
  • Discretion in dealing with propriety information
  • Ability to prioritize projects of greater urgency and importance under pressure


Our culture is what makes Amgen a special place to work. We have a powerful shared purpose around our mission - to serve patients. We respect one another, recognize contributions, and have embedded collaboration, trust, empowerment and inclusion in all that we do.

We equip all our staff members to live well-rounded, healthy lives. Most recently, Amgen added benefits for transgender employees and continues to pride itself on industry-leading, family-friendly offerings for families of all compositions.

Amgen focuses on areas of high unmet medical need and uses its expertise to strive for solutions that improve health outcomes and dramatically improve people's lives. A biotechnology pioneer since 1980, Amgen has grown to be one of the world's leading independent biotechnology companies, has reached millions of patients around the world and is developing a pipeline of medicines with breakaway potential.

Amgen is an Equal Opportunity employer and will consider you without regard to your race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Join Us

If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen.

Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PI118753569

<b>Amgen</b><br/><br/><b>Job ID: </b>R-95272<br/><b>Location: </b>West Greenwich, RI, US 02817<br/><br/>The Administrative Coordinator (AC) will be primarily responsible for complex administrative support activities, supporting Executive Directors, Directors and other staff. The role of the Administrative Coordinator is to perform a variety of support activities; to assist in report generation as requested; to facilitate tracking of deliverables and timelines as directed; and to manage the coordination of meeting logistics, minutes, etc.. This position will sit within the Process Development which is a fast-paced, dynamic environment with a professional yet highly collegial atmosphere. The team works on multiple deliverables, often with quick turnaround.<br><br><b>Key responsibilities:</b><br><br><ul><li>Managing individual and team calendars and scheduling meetings (Outlook) including across multiple time zones</li><li>Coordinate functional processes such as invoicing & purchase orders</li><li>Coordinate local and international travel arrangements & preparing expense reports</li><li>Assisting with preparation of slide presentations</li><li>Assist with SharePoint site</li><li>Maintaining distribution, contact and personnel lists</li><li>Handling departmental administrative files</li><li>Manage and coordinate department communications</li><li>Coordinating mailings and courier/deliveries</li><li>Handling the administrative aspects of relationships with outside experts and vendors</li><li>Coordinating local and international meetings: arrange travel, meeting arrangements, visitor accommodations</li><li>Organizing meeting rooms, including logistics, catering and equipment needs</li><li>Preparing agendas and taking action items as the need arises</li><li>Organize and facilitate large on/offsite meetings including logistics (Guest Speaker presentations and other various meetings)</li><li>Assisting with special projects as requested by Executive Directors and others within group</li><li>Update and maintain all dues, memberships, subscriptions, etc.</li><li>Initiating/facilitating Cross-Functional team meetings and take meeting minutes</li><li>Timely Registration for conferences, congresses, seminars, and internal meetings</li><li>Participating in department project teams</li><li>Provide backup support to additional department ACs</li><li>Performing administrative duties as assigned</li></ul><br><br><b><b>Basic Qualifications</b></b><br><br>Associate Degree and 2 years of Administrative experience<br><br>OR<br><br>High School diploma/GED and 4 years of Administrative experience<br><br><b><b>Preferred Qualifications</b></b><br><br><ul><li>Helpful, can-do attitude with a solution-oriented approach</li><li>Experienced and proficient with all current Amgen technologies and platforms</li><li>Polite and personable 'Team Player'</li><li>Amgen experience and 5+ years of experience in an administrative support role supporting large teams at different levels</li><li>Outstanding written, verbal and presentation skills in communicating key business and critical information</li><li>Advanced knowledge of MS Excel, PowerPoint, and Word (i.e. work processing, presentations, and spreadsheet skills) as well as SharePoint, SAP, and the Learning Management System at Amgen</li><li>Experience providing administrative support to remote staff</li><li>Highly organized individual who enjoys problem solving and interacting with multiple cross-functional team members</li><li>Strategic thinker who likes to "think ahead" and anticipate solutions to logistical issues</li><li>Ability to work in a fast paced, deadline driven environment</li><li>Discretion in dealing with propriety information</li><li>Ability to prioritize projects of greater urgency and importance under pressure</li></ul><br><br>Our culture is what makes Amgen a special place to work. We have a powerful shared purpose around our mission - to serve patients. We respect one another, recognize contributions, and have embedded collaboration, trust, empowerment and inclusion in all that we do.<br><br>We equip all our staff members to live well-rounded, healthy lives. Most recently, Amgen added benefits for transgender employees and continues to pride itself on industry-leading, family-friendly offerings for families of all compositions.<br><br>Amgen focuses on areas of high unmet medical need and uses its expertise to strive for solutions that improve health outcomes and dramatically improve people's lives. A biotechnology pioneer since 1980, Amgen has grown to be one of the world's leading independent biotechnology companies, has reached millions of patients around the world and is developing a pipeline of medicines with breakaway potential.<br><br>Amgen is an Equal Opportunity employer and will consider you without regard to your race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.<br><br>We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.<br><br>Join Us <br> <br> If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen. <br> <br> Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses. <br> <br> As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients. <br> <br> Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.<br/><br/> <img src="https://analytics.click2apply.net/v/k545GluNPpK2I7A8i4BJg"> <p>PI118753569</p>

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Posted: 2020-03-05 Expires: 2020-04-05

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Administrative Coordinator

Amgen
West Greenwich, RI 02817

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