23 days old

Administrative Coordinator

Amgen
Thousand Oaks, CA 91360
  • Job Code
    119119240
Amgen

Job ID: R-96450
Location: Thousand Oaks, CA, US 91360

Amgen is looking for an energetic, multifaceted, organized administrative professional to support the Director of the Information Systems (IS) Organizational Effectiveness function. The IS Organizational Effectiveness leader is accountable for Change Management, Communication, Learning & Performance and Talent within the IS Organization.

This Administrative Coordinator role requires a versatile and high-performing individual to help drive and support key initiatives and perform a variety of complex administrative support activities. Work assignments are a mixture of routine and non-routine activities such as: assisting with report generation as requested; facilitating the tracking of deliverables and timelines as directed; handling the coordination of meeting logistics, minutes and other duties as assigned. This role will work closely with the CIO executive leadership team, and their assistants, to provide broad support of enterprise wide business decisions.

Key responsibilities include:

  • Handling calendars and scheduling meetings
  • Ordering office supplies
  • Arranging purchase orders
  • Making travel arrangements & preparing expense reports as requested
  • Assisting with preparation of presentations
  • Managing departmental administrative files
  • Performing administrative duties as assigned
  • Maintaining distribution, contact and personnel lists
  • Coordinating mailings and courier/deliveries
  • Running the administrative aspects of relationships with outside specialists and vendors
  • Participating in department project teams
  • Provide backup support to additional department Admin Coordinators
  • Coordinating local and international meetings: arrange travel, meeting arrangements, visitor accommodations
  • Coordinating meeting rooms, including logistics, catering and equipment needs
  • Preparing agendas and taking action items as required.
  • Assisting with special projects as requested


Basic Qualifications

Associate's degree & 2 years of Administrative experience

OR

High school diploma/GED & 4 years of Administrative experience

Preferred Qualifications

  • Bachelor's degree
  • Experience working in biopharma industry
  • 5+ years of experience in an administrative support role supporting large teams at different levels
  • Managing multiple calendars including coordination across multiple time zones
  • Excellent written, verbal, and presentation skills in communicating key business and clinical information
  • Experience providing administrative support to remote staff
  • Helpful, can-do attitude with a solution-oriented approach
  • Excellent organizational skills and ability to manage multiple people at once (calendars too)
  • Detail-oriented proven skills
  • Excellent travel and meeting planning skills
  • Good external customer communication skills
  • Strong Outlook, Excel, PowerPoint Skills
  • Excellent Time Management skills
  • Ability to prioritize projects of greater urgency and importance
  • Excellent Project management skills
  • Ability to work in a fast-paced environment
  • Discretion in dealing with proprietary information


Our culture is what makes Amgen a special place to work. We have a powerful shared purpose around our mission - to serve patients. We respect one another, recognize contributions, and have embedded collaboration, trust, empowerment and inclusion in all that we do.

We equip all our staff members to live well-rounded, healthy lives. Most recently, Amgen added benefits for transgender employees and continues to pride itself on industry-leading, family-friendly offerings for families of all compositions.

Amgen focuses on areas of high unmet medical need and uses its expertise to strive for solutions that improve health outcomes and dramatically improve people's lives. A biotechnology pioneer since 1980, Amgen has grown to be one of the world's leading independent biotechnology companies, has reached millions of patients around the world and is developing a pipeline of medicines with breakaway potential.

Amgen is an Equal Opportunity employer and will consider you without regard to your race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Join Us

If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen.

Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PI119119240

<b>Amgen</b><br/><br/><b>Job ID: </b>R-96450<br/><b>Location: </b>Thousand Oaks, CA, US 91360<br/><br/>Amgen is looking for an energetic, multifaceted, organized administrative professional to support the Director of the Information Systems (IS) Organizational Effectiveness function. The IS Organizational Effectiveness leader is accountable for Change Management, Communication, Learning & Performance and Talent within the IS Organization.<br><br>This Administrative Coordinator role requires a versatile and high-performing individual to help drive and support key initiatives and perform a variety of complex administrative support activities. Work assignments are a mixture of routine and non-routine activities such as: assisting with report generation as requested; facilitating the tracking of deliverables and timelines as directed; handling the coordination of meeting logistics, minutes and other duties as assigned. This role will work closely with the CIO executive leadership team, and their assistants, to provide broad support of enterprise wide business decisions.<br><br><b>Key responsibilities include:</b><br><br><ul><li>Handling calendars and scheduling meetings</li><li>Ordering office supplies</li><li>Arranging purchase orders</li><li>Making travel arrangements & preparing expense reports as requested</li><li>Assisting with preparation of presentations</li><li>Managing departmental administrative files</li><li>Performing administrative duties as assigned</li><li>Maintaining distribution, contact and personnel lists</li><li>Coordinating mailings and courier/deliveries</li><li>Running the administrative aspects of relationships with outside specialists and vendors</li><li>Participating in department project teams</li><li>Provide backup support to additional department Admin Coordinators</li><li>Coordinating local and international meetings: arrange travel, meeting arrangements, visitor accommodations</li><li>Coordinating meeting rooms, including logistics, catering and equipment needs</li><li>Preparing agendas and taking action items as required.</li><li>Assisting with special projects as requested</li></ul><br><br><b><b>Basic Qualifications</b></b><br><br>Associate's degree & 2 years of Administrative experience<br><br>OR<br><br>High school diploma/GED & 4 years of Administrative experience<br><br><b><b>Preferred Qualifications</b></b><br><br><ul><li>Bachelor's degree</li><li>Experience working in biopharma industry</li><li>5+ years of experience in an administrative support role supporting large teams at different levels</li><li>Managing multiple calendars including coordination across multiple time zones</li><li>Excellent written, verbal, and presentation skills in communicating key business and clinical information</li><li>Experience providing administrative support to remote staff</li><li>Helpful, can-do attitude with a solution-oriented approach</li><li>Excellent organizational skills and ability to manage multiple people at once (calendars too)</li><li>Detail-oriented proven skills</li><li>Excellent travel and meeting planning skills</li><li>Good external customer communication skills</li><li>Strong Outlook, Excel, PowerPoint Skills</li><li>Excellent Time Management skills</li><li>Ability to prioritize projects of greater urgency and importance</li><li>Excellent Project management skills</li><li>Ability to work in a fast-paced environment</li><li>Discretion in dealing with proprietary information</li></ul><br><br>Our culture is what makes Amgen a special place to work. We have a powerful shared purpose around our mission - to serve patients. We respect one another, recognize contributions, and have embedded collaboration, trust, empowerment and inclusion in all that we do.<br><br>We equip all our staff members to live well-rounded, healthy lives. Most recently, Amgen added benefits for transgender employees and continues to pride itself on industry-leading, family-friendly offerings for families of all compositions.<br><br>Amgen focuses on areas of high unmet medical need and uses its expertise to strive for solutions that improve health outcomes and dramatically improve people's lives. A biotechnology pioneer since 1980, Amgen has grown to be one of the world's leading independent biotechnology companies, has reached millions of patients around the world and is developing a pipeline of medicines with breakaway potential.<br><br>Amgen is an Equal Opportunity employer and will consider you without regard to your race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.<br><br>We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.<br><br>Join Us <br> <br> If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen. <br> <br> Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses. <br> <br> As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients. <br> <br> Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.<br/><br/> <img src="https://analytics.click2apply.net/v/RD45wDHlZORoHPbefpLBV"> <p>PI119119240</p>

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Posted: 2020-03-18 Expires: 2020-04-18

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Administrative Coordinator

Amgen
Thousand Oaks, CA 91360

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