25 days old

Administrative Coordinator

Amgen
Thousand Oaks, CA 91360
  • Job Code
    115635117
Amgen

Job ID: R-88201
Location: Thousand Oaks, CA, US 91360

The Oncology Sales team at Amgen is looking for an administrative professional to join our team as an Administrative Coordinator. The role of the Administrative Coordinator (AC) will be primarily responsible for supporting Executive Directors, Directors and other staff in a variety of complex administrative support activities.

Key responsibilities include:

Managing calendars and scheduling meetings

Making travel arrangements and preparing expense reports

Assisting with special projects

Maintaining up-to-date lists of team players and key 1:1 meetings

Organizing meeting rooms, including logistics, catering and equipment needs

Managing the administrative aspects of relationships with outside experts and vendors

Arranging for guest speakers, including contracts, travel and venue

Renewing professional memberships before expiration

Timely registering for conferences, congresses and seminars

Arranging ancillary meetings during major conferences

Arranging sales team meetings

Assisting with preparation of presentations and meeting agendas

Providing backup support to additional departmental admins

Ordering office supplies

Performing other administrative duties

Basic Qualifications

Associate's degree and 2 years of Administrative experience

OR

High school diploma/GED and 4 years of Administrative experience

Preferred Qualifications

5+ years of experience in an administrative support role supporting large teams at different levels

Amgen experience

Experienced and proficient with all current Amgen technologies and platforms

Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners

Ability to work in a fast-paced, deadline-driven environment

Discretion in dealing with proprietary information

Exceptional at managing multiple calendars including coordination across multiple time zones

Ability to prioritize projects of greater urgency and importance

Outstanding communication skills, both oral and written

Excellent organizational and time-management skills

Excellent travel and meeting planning skills

Experience providing administrative support to remote staff

Helpful, can-do attitude with a solution-oriented approach

Polite and personable 'team player'

Skilled at remaining calm under pressure

Experience working in biopharma industry

Bachelor's degree

Join Us

If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen.

Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PI115635117

<b>Amgen</b><br/><br/><b>Job ID: </b>R-88201<br/><b>Location: </b>Thousand Oaks, CA, US 91360<br/><br/>The Oncology Sales team at Amgen is looking for an administrative professional to join our team as an Administrative Coordinator. The role of the Administrative Coordinator (AC) will be primarily responsible for supporting Executive Directors, Directors and other staff in a variety of complex administrative support activities.<br><br><b>Key responsibilities include: </b><br><br>Managing calendars and scheduling meetings<br><br>Making travel arrangements and preparing expense reports <br><br>Assisting with special projects <br><br>Maintaining up-to-date lists of team players and key 1:1 meetings<br><br>Organizing meeting rooms, including logistics, catering and equipment needs<br><br>Managing the administrative aspects of relationships with outside experts and vendors<br><br>Arranging for guest speakers, including contracts, travel and venue<br><br>Renewing professional memberships before expiration<br><br>Timely registering for conferences, congresses and seminars<br><br>Arranging ancillary meetings during major conferences<br><br>Arranging sales team meetings<br><br>Assisting with preparation of presentations and meeting agendas<br><br>Providing backup support to additional departmental admins<br><br>Ordering office supplies<br><br>Performing other administrative duties<br><br><b>Basic Qualifications</b><br><br>Associate's degree and 2 years of Administrative experience<br><br>OR<br><br>High school diploma/GED and 4 years of Administrative experience<br><br><b>Preferred Qualifications</b><br><br>5+ years of experience in an administrative support role supporting large teams at different levels<br><br>Amgen experience<br><br>Experienced and proficient with all current Amgen technologies and platforms<br><br>Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners<br><br>Ability to work in a fast-paced, deadline-driven environment<br><br>Discretion in dealing with proprietary information<br><br>Exceptional at managing multiple calendars including coordination across multiple time zones<br><br>Ability to prioritize projects of greater urgency and importance<br><br>Outstanding communication skills, both oral and written<br><br>Excellent organizational and time-management skills<br><br>Excellent travel and meeting planning skills<br><br>Experience providing administrative support to remote staff<br><br>Helpful, can-do attitude with a solution-oriented approach<br><br>Polite and personable 'team player'<br><br>Skilled at remaining calm under pressure<br><br>Experience working in biopharma industry<br><br>Bachelor's degree<br><br>Join Us <br> <br> If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen. <br> <br> Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses. <br> <br> As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients. <br> <br> Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.<br/><br/> <img src="https://analytics.click2apply.net/v/ozoBAAcEP5ePS6d4ulX6R"> <p>PI115635117</p>

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Posted: 2019-11-20 Expires: 2019-12-21

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Administrative Coordinator

Amgen
Thousand Oaks, CA 91360

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