5 days old

Administrative Clerk

Oakland, California 94607
  • Job Code
  • Job Type
  • Job Status
    Full Time

Administrative Clerk

Salary Info: $62,532 - $76,020 Annually, Plus Excellent Benefits + Retirement

Opens online at www.ebmud.com/jobs on Monday, September 16, 2019

Online applications must be received by 4:30 p.m., Friday, September 20, 2019

Internal Reference # 19-125


East Bay Municipal Utility District (EBMUD), one of nation’s largest independent water and wastewater utility, invites qualified professionals to apply for the position of Administrative Clerk.


Typical duties include:

  • Preparing various documents such as forms, reports, invoices, purchase requisitions, timesheets and other materials, issuing vouchers or receipts and monitoring office purchases.

  • Receiving and screening visitors and telephone calls, providing factual information to the public or other East Bay Municipal Utility District (EBMUD) staff or referring inquiries as appropriate; making appointments.

  • Providing clerical administrative support to assigned programs, processing various types of applications, coordinating meetings and/or interpreting and explaining EBMUD policies and procedures.

  • Organizing own work, setting priorities to meet deadlines. 

  • Classifying, indexing, filing, logging and locating a variety of materials according to established filing systems; establishing new files and removing outdated materials in files as necessary; maintaining procedure, policy and other manuals.

  • Opening, dating, screening, sorting, routing and processing mail; attaching pertinent correspondence and other relevant data for references; tracing, assembling and summarizing a variety of referenced material.


The ideal candidate will have the following:

  • Knowledge of Microsoft software and Windows-based, networked PC operations and office practices.

  • Ability to operate a PC and other modern office equipment; follow oral and written instructions; express self clearly and concisely; deal tactfully and effectively with both the public and coworkers; prepare reports and records according to established format; work with frequent interruptions, within deadlines while maintaining attention to detail; perform arithmetic calculations and proofread material for grammatical and numerical accuracy quickly and accurately.


The salary range is $5,211 per month increasing to $5,472, $5,746, $6,033 and $6,335 after 6, 18, 30 and 42 months, respectively.


EBMUD offers an excellent benefits program that includes: paid vacation, holidays and sick leave; family health insurance coverage; family dental and vision care plans; retirement plan (reciprocal with CalPERS); 401(k), 401(a) and 457(b) tax-deferred retirement plans; transit subsidy; tuition reimbursement; and opportunities for professional growth including training and career development.


  1. Completion of twelfth grade, or its equivalent.

  2. One year of clerical experience.

  3. A 45 wpm net typing speed is required for certain positions.

  4. A valid California driver's license and satisfactory driving record is required for most positions.

  5. Willingness and ability to work occasional overtime during evening or weekend hours as needed; to lift materials weighing up to 30 pounds; to sit, stand, kneel, crouch, etc. for prolonged periods of time for both desk and heavy filing work. 

  6. Must have manual dexterity sufficient to use a computer keyboard, calculator and typewriter; visual acuity sufficient to read different sized handwritten or typed text at a variety of distances, hearing sufficient to converse both in person and over the telephone.


    The most competitive candidate will have the following desirable qualifications: intermediate level skill with Microsoft Excel and Word; ability to type a minimum of 45 net words per minute; and the ability to handle a varied workload, meet deadlines and produce accurate work.

Submit a completed EBMUD application and the required supplemental question responses online at www.ebmud.com/jobs by 4:30 p.m., Friday, September 20, 2019. Only the first 400 qualified application materials submitted online during the filing period will be accepted.

  EBMUD is an Equal Opportunity Employer: Females/Minorities/Veterans/Disability


 Job Hotline: (510) 287-0742



  • Energy / Utilities / Oil & Gas
Posted: 2019-09-13 Expires: 2019-10-13

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Administrative Clerk

East Bay Municipal Utility District
Oakland, California 94607

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