19 days old

Accounts Payable Administrator

VBC Construction
Philadelphia, PA 19107
Job Description

The candidate for this position will be reporting to the Controller. Responsibilities will include, but are not limited to the following:

  • Record and process all invoices and expenses for multiple entities. Keep accounts payable up to date and accurate.
  • Review and process 500 to 1,000 transactions a week.
  • Manage and maintain all incoming bills and receipts.
  • Ensures all invoices are appropriately cost coded prior to being entered into accounting system for payment.
  • Maintain and manage invoice processing via e-filing (SharePoint) and physical filing system.
  • Enter and match credit card transactions within QuickBooks.
  • Assist in budgeting, cost coding, and forecasting of future projects.
  • Propose, implement, and manage internal control standards. Assist in updating and documenting AP policies and procedures.
  • Responsible for answering the VBC business line, take messages; serve as customer liaison.
  • Act as point of contact with all vendors. Includes responding to payment status requests, contacting vendors to proactively address potential payment delays, requesting various documents such as W-9 Forms, COIs, wiring instructions, etc.
  • Work with internal customer issues; order supplies; other duties as assigned. Prepare ad-hoc reports for project managers, supervisors, and management.
  • Review vendor statements and compare to accounting system for accuracy. Address any discrepancies with the vendor, request any missing documents, etc.
  • Reconcile multiple credit cards and bank accounts across multiple companies
  • Assist purchasing department as needed with credit applications, payment authorization forms, tax-exempt forms, etc.
  • Setup new vendors in accounting system.
  • Process credit card and ACH payments for vendors with online accounts setup, utilities, etc.


  • High school diploma (or equivalent)
  • 3 to 5 years of related experience
  • Accuracy and attention to detail
  • ERP and/or QuickBooks experience
  • Excellent organization and communication skills. Must be able to communicate effectively with individuals at all levels of the organization.


  • Construction and/or manufacturing experience
  • Excel skills and Microsoft Office

Additional Information

This position is paying between $20-$25/hour based on experience. VBC | Construction offers excellent salary, benefits : paid time off, medical, dental, vision,and 401(k), as well as growth potential.

We are a drug-free work environment.

Qualified applicants apply with salary requirements for consideration.


VBC is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at VBC via-email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of VBC. No fee will be paid in the event the candidate is hired by VBC as a result of the referral or through other means.

Company Description

VBC | Construction, formerly Vaughan Buckley Construction, is an established company experiencing significant growth, that has been heavily engaged in the modular construction industry over the last decade. Our company builds exclusively with modular components and has won several awards and much industry recognition for the same. Utilizing modular construction in an urban environment requires much logistical, spatial and social engineering to successfully implement a project. We are a team of experienced, driven and friendly leaders and associates and we are looking for the best new addition for our team. Our success is created by our people and our people are our biggest asset.

VBC | Construction is a full-service construction management company that supplies the region with consultation, construction management, modular component sales, and logistics for the modular building industry.

We facilitate the collaboration of all engineering and architectural details before the manufacturing stage. Because of this, we at VBC | Construction are innovating and shaping construction itself with creative solutions at every stage of the building process from initial brainstorming to seeing a project through to completion.

Here at VBC | Construction, were more than a team. We want our employees to consider us as a career not a 9-to-5 job. Your coworkers are not just your colleagues, but also your lifeline on the job. It is our responsibility to push for the highest safety standards not only for the client but also for each other.

We are looking to add an Accounts Payable Administratorto join our growing team.


Posted: 2020-03-11 Expires: 2020-04-10

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Accounts Payable Administrator

VBC Construction
Philadelphia, PA 19107

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