10 days old

Accounting Assistant

San Jacinto College
Houston, TX 77049
  • Job Code

San Jacinto College

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws.

Accounting Assistant - District Office

Essential Job Functions
  • Responsible for accurate verification and data entry
    • Verify invoice for accuracy and completeness against open Purchase Order.
  • Review and respond to daily emails regarding invoices and vendors, forward invoices to appropriate departments district-wide when required.
  • Responsible for processing all Accounts Payable payments.
    • Maintain SJC bank spreadsheet.
    • Distribute payments.
    • ACH, paper check, and Higher One student refunds.
  • Process and send Positive Pay file to the bank and ACH transfers to the bank.
  • Image and Index paid invoices and supporting documents for internal document viewing.
  • Reconcile vendor statements, request outstanding invoices and resolve any discrepancies as needed.
  • Document procedures and recommend changes in procedures to improve the efficiency and effectiveness of the Accounts Payable function.
  • Follow up with originating campus departments to resolve any discrepancies.
  • Update and maintain Sales Tax Report spreadsheet for reimbursements for assigned letters.
  • Update and maintain Travel Guidelines as required. Produce and maintain monthly AP data reports.

Additional Job Functions:
  • Provide Customer service and support to internal/external inquiries.
  • Correspond with vendors and respond to inquiries timely.
  • Participate in webinars; zoom meetings, presentations for updates and training.
  • Participate in bi-weekly Accounts Payable meetings to review and determine new procedures and processes. Record Minutes and post for internal viewing.
  • Perform file maintenance and monitor accounts to ensure payments are up to date.
  • Provide support to the Campus Business Offices during Student Campus Registration.
  • Systematize, file documents and perform calculations.

Knowledge, Skills and Abilities:
  • Ability to demonstrate the College values
  • Knowledge of standard accounts payables policies, procedures, and regulations
  • Ability to understand and interpret vendor invoices, statements, and other requests for payment
  • Knowledge of mathematics
  • Knowledge of general accounting principles
  • Basic data entry and/or word processing skills
  • Knowledge of purchase orders and related accounts payable functions and documentation
  • Computer skills including software programs for communication, data collection and decision making including, but not limited to Microsoft Office Outlook, Word, Excel
  • Multi-tasking skills
  • Ability to work independently and as a member of a team
  • Ability to think critically by applying problem solving practices, using technology and other resources appropriately
  • Ability to communicate effectively by speaking and writing clearly, concisely, and professionally
  • Ability to work in a fast-paced environment and meet constant deadlines.
  • Ability to work beyond scheduled hours when required.
  • Ability to perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards with minimal supervision within the assigned time frame.
  • Ability to shift quickly between several tasks without loss of continuity.
  • Ability to independently identify, undertake and accomplish additional tasks.
  • Ability to listen actively and demonstrate understanding.
  • Ability to recognize quickly the details of new assignments or problems.
  • Ability to effectively communicate with employees at all levels of organization.
  • Ability to perform all essential functions of the position.

Required Education:
  • High school diploma or equivalent

Preferred Education:
  • Associate degree

Required Experience:
  • One year of accounts payable experience

Preferred Experience:
  • Two or more years accounts payable experience

Note: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.

Salary Grade: 14

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req2877

Posting Close Date: 5/14/2021



Posted: 2021-04-27 Expires: 2021-05-28

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Accounting Assistant

San Jacinto College
Houston, TX 77049

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