12 days old

Academic Department Coordinator

Amherst College
Amherst, MA 01002
  • Job Code
    114298197


Amherst College invites applications for the Academic Department Coordinator position. The Academic Department Coordinator is a full time position (35 hours/week for 42 weeks, 10 hours/week for 10 weeks) job group and level AO-4. Amherst College has profoundly transformed its student body in terms of socioeconomic status, ethnicity, and nationality, among other areas. Today, nearly one-quarter of Amherst's students are Pell Grant recipients; 45 percent of our studentsidentify as domestic students of color. Our expectation is that the successful candidate will excel at working in a community that is broadly diverse with regard to race, ethnicity, socioeconomic status, gender, nationality, sexual orientation, and religion.

The Academic Department Coordinator is a full-time position, with a job group and level of AO-4. The Academic Department Coordinator supports the administrative and logistical efforts of the Computer Science department and Neuroscience program, serves as a liaison to the campus community, and ensures the efficient operation of the departments.

Takes appropriate actions to support a diverse workforce and participates in the College's efforts to create a respectful, inclusive, and welcoming work environment.

Summary of Principal Duties and Responsibilities:

Administrative Support
  • Serve as departmental liaison to the College community (e.g., Registrar, Controller, Facilities, Catering)
  • Manage and process student payroll, including course graders and teaching assistants
  • Process end-of-semester student evaluations of non-tenured faculty and lecturers
  • Assist the chairs in soliciting and assembling materials for tenure, re-appointment, and promotion cases
  • Assist with logistics of faculty searches
  • Promptly process invoice, reimbursement, and honorarium payments
  • Maintain up-to-date departmental lists of majors, course enrollments, and other information.
  • Schedule rooms for review sessions, exams, evening office hours for TAs, and other departmental activities

Office Management
  • Serve as first point of contact in the Computer Science department and the Neuroscience program
  • Maintain departmental budgets and regularly apprise each chair of its status
  • Purchase lab equipment and supplies, including animals for experiments
  • Purchase and maintain office equipment and supplies
  • Respond to departmental inquiries
  • Update information on department website
  • Track textbooks and other departmental resources for graders and TAs
  • Request key card access to labs, classrooms and other areas, as designated

Course Support
  • Submit information concerning course planning, schedule, and catalog to the registrar in a timely manner
  • Assist faculty with organization of departmental Honors Qualifying and Comprehensive Exams
  • Assist faculty with copying of course materials and related tasks

Events
  • Coordinate logistics for department events and their presenters - invitations, publicity, receptions, travel, meals, and lodging
  • Inform faculty of all upcoming deadlines
  • Maintain calendar of departmental events and obligations

QUALIFICATIONS
  • High School Diploma or equivalent
  • 3 years of related experience
  • Strong written and verbal communication, interpersonal, time-management, organizational, and customer-service skills
  • Ability to take initiative, work independently, and work collaboratively
  • Demonstrated high level of attention to detail
  • Sensitivity to issues of confidentiality
  • Proficiency in Microsoft Office, ability to learn new software
  • Experience working collaboratively with a diverse community
  • Associate's degree preferred
APPLICATION INSTRUCTIONS

Interestedcandidates are asked to submit a cover letter, resume, and the names and contact information (email and/or telephone numbers) for three professional references. Review of applications will continue until the position is filled.
ABOUT AMHERST COLLEGE
Amherst College, one of the premier liberal arts colleges in the nation, is located in Amherst, Massachusetts, a town of approximately 35,000 residents in the western part of the state. The college's community is composed of about1,800 students from 48 states, plus Washington, D.C., Puerto Rico and 54 countries around the world, and about 1,000 staff and faculty. The college's scenic 1,000-acre campus includes a 500-acre wildlife sanctuary and the Book & Plow Farm ; three museums: Emily Dickinson Museum , Beneski Museum of Natural History and Mead Art Museum ; and multiple educational and cultural venues and resources through the Five College Consortium. The town of Amherst offers an amazing variety of coffee shops, restaurants and entertainment, and a very active outdoor life. Our vibrant campus, diverse community and beautiful surrounding, makes Amherst College and the Town of Amherst the perfect place to work, learn and live!

PI114298197

<br/><br>Amherst College invites applications for the Academic Department Coordinator position. The Academic Department Coordinator is a full time position (35 hours/week for 42 weeks, 10 hours/week for 10 weeks) job group and level AO-4. Amherst College has profoundly transformed its student body in terms of socioeconomic status, ethnicity, and nationality, among other areas. Today, nearly one-quarter of Amherst's students are Pell Grant recipients; 45 percent of our studentsidentify as domestic students of color. Our expectation is that the successful candidate will excel at working in a community that is broadly diverse with regard to race, ethnicity, socioeconomic status, gender, nationality, sexual orientation, and religion.<br><br>The Academic Department Coordinator is a full-time position, with a job group and level of AO-4. The Academic Department Coordinator supports the administrative and logistical efforts of the Computer Science department and Neuroscience program, serves as a liaison to the campus community, and ensures the efficient operation of the departments.<br><br>Takes appropriate actions to support a diverse workforce and participates in the College's efforts to create a respectful, inclusive, and welcoming work environment.<br><br>Summary of Principal Duties and Responsibilities:<br><br><em><strong>Administrative Support</strong></em><br><ul><li><em>Serve as departmental liaison to the College community (e.g., Registrar, Controller, Facilities, Catering)</em></li><li><em>Manage and process student payroll, including course graders and teaching assistants</em></li><li><em>Process end-of-semester student evaluations of non-tenured faculty and lecturers</em></li><li><em>Assist the chairs in soliciting and assembling materials for tenure, re-appointment, and promotion cases</em></li><li><em>Assist with logistics of faculty searches</em></li><li><em>Promptly process invoice, reimbursement, and honorarium payments</em></li><li><em>Maintain up-to-date departmental lists of majors, course enrollments, and other information.</em></li><li><em>Schedule rooms for review sessions, exams, evening office hours for TAs, and other departmental activities</em></li></ul><br><strong>Office Management</strong><br><ul><li><em>Serve as first point of contact in the Computer Science department and the Neuroscience program</em></li><li><em>Maintain departmental budgets and regularly apprise each chair of its status</em></li><li><em>Purchase lab equipment and supplies, including animals for experiments</em></li><li><em>Purchase and maintain office equipment and supplies</em></li><li><em>Respond to departmental inquiries</em></li><li><em>Update information on department website</em></li><li><em>Track textbooks and other departmental resources for graders and TAs</em></li><li><em>Request key card access to labs, classrooms and other areas, as designated</em></li></ul><br><strong>Course Support</strong><br><ul><li><em>Submit information concerning course planning, schedule, and catalog to the registrar in a timely manner</em></li><li><em>Assist faculty with organization of departmental Honors Qualifying and Comprehensive Exams</em></li><li><em>Assist faculty with copying of course materials and related tasks</em></li></ul><br><strong>Events</strong><br><ul><li><em>Coordinate logistics for department events and their presenters - invitations, publicity, receptions, travel, meals, and lodging</em></li><li><em>Inform faculty of all upcoming deadlines</em></li><li><em>Maintain calendar of departmental events and obligations</em></li></ul><br><b>QUALIFICATIONS</b><br><ul><li>High School Diploma or equivalent</li><li>3 years of related experience</li><li>Strong written and verbal communication, interpersonal, time-management, organizational, and customer-service skills</li><li>Ability to take initiative, work independently, and work collaboratively</li><li>Demonstrated high level of attention to detail</li><li>Sensitivity to issues of confidentiality</li><li>Proficiency in Microsoft Office, ability to learn new software</li><li>Experience working collaboratively with a diverse community</li><li>Associate's degree preferred</li></ul><b>APPLICATION INSTRUCTIONS</b><br><br>Interestedcandidates are asked to submit a cover letter, resume, and the names and contact information (email and/or telephone numbers) for three professional references. Review of applications will continue until the position is filled. <br><strong>ABOUT AMHERST COLLEGE <br>Amherst College, one of the premier liberal arts colleges in the nation, is located in Amherst, Massachusetts, a town of approximately 35,000 residents in the western part of the state. The college's community is composed of about1,800 students from 48 states, plus Washington, D.C., Puerto Rico and 54 countries around the world, and about 1,000 staff and faculty. The college's scenic 1,000-acre campus includes a 500-acre wildlife sanctuary and the Book & Plow Farm ; three museums: Emily Dickinson Museum , Beneski Museum of Natural History and Mead Art Museum ; and multiple educational and cultural venues and resources through the Five College Consortium. The town of Amherst offers an amazing variety of coffee shops, restaurants and entertainment, and a very active outdoor life. Our vibrant campus, diverse community and beautiful surrounding, makes Amherst College and the Town of Amherst the perfect place to work, learn and live!<br/> <img src="https://analytics.click2apply.net/v/j75wEMCN1JwkHRZ6ulmZo"> <p>PI114298197</p>

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Posted: 2019-10-04 Expires: 2019-11-04

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Academic Department Coordinator

Amherst College
Amherst, MA 01002

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