6 hours

Executive Assistant to CEO

Gaithersburg, MD
  • Job Code
Careers Center | Executive Assistant to CEO
  • Executive Assistant to CEO

    Location US-MD-Gaithersburg
    System ID
    Relocation Type
    Employment Status
  • Unit Description

    Sodexo has a new opening for a Senior Executive Assistant at our North American Headquarters in Gaithersburg, MD. This Senior Executive Assistant will provide executive support to a President & CEO within the Hospital Segment. Candidates who have strong experience supporting senior level leaders with global interaction are encouraged to . 


    Purpose of The Job: The senior executive assistant coordinates the schedule of the CEO, prioritizing internal and external functions and appointments, ensuring that meetings, deadlines, presentations and other duties of the executive office are carried out seamlessly.

    • Provides a wide range of support services to a senior global executive to ensure efficiency and day to day activities run smoothly.  Keeps her proactively informed and prepared for upcoming commitments and deliverables.  Makes recommendations based on understanding the organization, business, personnel and procedures.
    • Responsibilities can encompass organizational and administrative functions as well as project oriented activities. Work typically involves handling confidential and sensitive matters.
    • Prepares and maintains various office reports to include creating spreadsheets, presentations and status reports as well as meeting agendas, minutes, etc.
    • Serves as the liaison and bridge for smooth communication between department senior leaders globally, the wider-team/manager’s direct reports and external audiences. Requires continuous use of technical and business vocabulary and detailed knowledge of company operations, organizational procedures and personnel.
    • Support CEO as “Chief of Staff”: a strategist, consultant and implementer will ensure activities are streamlined based on the priorities of the CEO. The Chief of Staff handles day-to-day management of personnel and executive team dynamics to allow the CEO to focus on growing the business.

    Primary Duties & Responsibilities:

    • Oversees all administrative activities across the business as contact person/gate keeper between management, the wider team and external partners/clients.  Liaise with executives and senior administrative assistants to handle request and make recommendations/decisions.   Responsible to safeguard information that is sometimes confidential.
    • Intricate diary management across various time zones and countries, with ability to make decisions, manage adjustments and time sensitive changes.
    • Prepares reports, email correspondence, letters, forms as well as assist in developing presentations, reading, and researching information.
    • Management of expense reporting and other required business reporting.
    • Ad-hoc project management, office management and event support.
    • Coordinates and joins staff meetings and publishes minutes/follows-up on actions
    • Up to 15% travel.

    Minimum Qualifications & Desired Traits:

    • Associate's Degree (or higher is preferred)
    • 5+ years of experience as an Executive Assistant
    • Proficient in all MS Office products suite
    • Strong organizational skills with the ability to prioritize
    • Work effectively in a fast-paced environment
    • Excellent level of written and verbal communication with internal and external audiences
    • Motivated and adaptable to support the executive leadership team as Chief of Staff, ability to represent the office of the CEO
    • Ability to anticipate needs, think critically and offer solutions to problems

    Position Summary

    Performs varied and diverse secretarial and administrative support functions for the Chief Executive Officer. Prepares correspondence, reports, screens telephone calls and visitors. Schedules appointments, meetings, and travel itineraries. Requires comprehensive skill and knowledge of organization policies and practices. Regularly exercises independent judgment and discretion in policy interpretation and setting work priorities. Responsibilities require discretion, judgment, tact and poise. May supervise or provide work direction to lower level administrative staff. Work often involves handling confidential and sensitive matters.

    Qualifications & Requirements

    Basic Education Requirement - Bachelor’s Degree 

    Basic Functional Experience - 3 years of experience providing administrative support functions to executive or C-Level staff, or a related position

    Sodexo is an EEO/AA/Minority/Female/Disability/Veteran employer.




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    Gaithersburg, MD

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    Gaithersburg, MD

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