2 days old

Administrative Assistant, Public Finance

Orrick, Herrington & Sutcliffe LLP
San Francisco, CA
  • Job Code
    199423 1/31/2018
Administrative Assistant, Public Finance

Administrative Assistant, Public Finance

Orrick currently has a phenomenal opportunity in our San Francisco for an Administrative Assistant in our Public Finance department.

Orrick is again one of the Fortune 100 Best Companies to Work For, the annual list that recognizes companies with extraordinary workplace cultures. Selected among hundreds of companies that Fortune considered this year, we are one of only five law firms to make the 2018 list.

In this important role you will support a busy team of Public Finance project managers, legal secretaries and attorneys in dynamic, active practice group. You will provide a wide range of general administrative support and need to be a collaborative, enthusiastic teammate, able to work successfully under deadline pressure, produce top-notch work product and take initiative in handling your responsibilities. This is a great position for an applicant who is interested in progressing in their legal career. You will also be responsible for modeling and acting in accordance with Orrick's client service standards and core values.

Essential Position Responsibilities:
• You will make changes to documents, run redlines, convert documents to pdf’s and/or word documents, scan pages and merge with other documents before uploading to the cloud.
• You will assist the team in pre-closings, edit and process documents after transaction closings; and assist in preparing closing sets or “transcripts”.
• You will send and request signature pages to and from all parties involved with the closings.
• You will create deal rooms and upload documents to a cloud-based document management program.
• You will order records and request files through LegalKey, an online records management program.
• You will be asked to prepare and file financial reporting forms and other materials with federal, state and local agencies.
• You will arrange for publication of legal notices, including interacting with governmental clients, newspaper publication offices and others.
• You will establish and maintain content on the Orrick Portal, including data entry and retrieval of data.
• You will assemble and review documents for transcript production, including coordinating transcription, creating crates and labels, and perform quality control of work performed by leased services.
• You will have contact with clients and respond to their inquiries about transcripts and/or documents.
• You will be asked to notarize documents for the firm as needed.
• You will also perform other duties as assigned by the team.

Knowledge, Experience and Education:
• Candidates must have a bachelor’s degree and/or paralegal certificate.
• Two+ years general administrative experience within a corporate or law firm environment.
• Proven competency of Excel, PowerPoint and other Microsoft applications; experience with Box a plus.
• Positive, “can-do” attitude; focus on client service.
• Tech-savvy and able to think proactively and creatively about the use of technology within the Public Finance Practice Group.
• Strong initiative and demonstrated ability to quickly acquire skills and knowledge.
• Strong verbal and written communication skills.

Orrick is a leading global law firm with a particular focus on serving companies in the technology, energy and financial sectors. We are recognized worldwide for delivering the highest-quality legal advice and for our culture of innovation and collaboration.

Our formula for success is simple—we provide the highest quality service to our clients and we hire the brightest and most talented individuals at every level. As an employer of choice we will provide our employees with challenging work, training opportunities, a supportive and team oriented culture, and the opportunity to work with the best talent in the legal profession.

Orrick offers a friendly work environment, competitive salary, and excellent benefits.

Please visit www.orrick.com for more information about the firm.

To submit your resume and cover letter for this position, please select the Apply For This Job option at the top of the page.

No phone calls please.

All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, sexual orientation, gender identity, protected veteran status, or on the basis of disability.

Consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.


  • Administrative / Clerical
  • Legal

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Administrative Assistant, Public Finance

Orrick, Herrington & Sutcliffe LLP
San Francisco, CA

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Orrick, Herrington & Sutcliffe LLP
San Francisco, CA

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